Note:
❏ The scanner and the computer should be connected to the same network. Contact your administrator for the network settings.
❏ If you want to save scanned images to an FTP server, contact the FTP server administrator to confirm the server information.
Prepare the following to save scanned images to a shared folder.
❏ Preparation 1: Check the Computer Name
❏ Preparation 2: Create a Shared Folder on the Computer
❏ Preparation 3: Register the Shared Folder in Contacts on the Printer Note:
The method to set the shared folder varies depending on the operating system and your environment. In this manual, the examples used are for Windows 10/Windows 8.1/Windows 8/Windows 7. See the documentation of your computer for detailed information about setting a shared folder on your computer.
Related Information
&“Preparation 1: Check the Computer Name” on page 116
Check the computer name on which you want to create the shared folder.
&“Preparation 2: Create a Shared Folder on the Computer” on page 117
Create a folder on the computer, and then set the folder to be shared on the network.
&“Preparation 3: Register the Shared Folder in Contacts on the Printer” on page 118
By registering a shared folder path on the printer's control panel, you can specify the folder path by selecting from contacts.
Preparation 1: Check the Computer Name
Check the computer name on which you want to create the shared folder.
Use alphanumerical characters for the computer name. If other characters are used, you cannot find the computer from the printer.
Note:
The method to set the shared folder varies depending on the operating system and your environment. In this manual, the examples used are for Windows 10/Windows 8.1/Windows 8/Windows 7. See the documentation of your computer for detailed information about setting a shared folder on your computer.
1. Open the system window for the computer.
❏ Windows 10/Windows 8.1/Windows 8:
Press the X key while holding down the Windows key on the keyboard, and then select System from the list.
❏ Windows 7:
Click the start button, right-click Computer, and then select Property.
2. Check Computer Name on the System window.
Note:
Use alphanumerical characters for the computer name. If the computer name uses any other characters, change the name. If you need to change the Computer Name, contact your administrator.
This completes "Preparation 1: Check the Computer Name".
Next, move on to "Preparation 2: Create a Shared Folder on the Computer".
Related Information
&“Preparation 2: Create a Shared Folder on the Computer” on page 117
Create a folder on the computer, and then set the folder to be shared on the network.
Preparation 2: Create a Shared Folder on the Computer
Create a folder on the computer, and then set the folder to be shared on the network.
Use the following procedure when creating the "scan" folder on the desktop of a computer that has a password set.
The user who logs in to the computer and who has administrator authority can access the desktop folder and the document folder that are under the User folder.
1. Start the explorer.
2. Create the folder on the desktop, and then name it "scan".
The folder name should be 12 characters or less. If the name exceeds 12 characters, the printer may not be able to access the folder depending on your environment.
3. Right-click the created folder, and then select Properties.
Grant change access permission to share access permissions for the user account. This is applied when the user accesses the folder over a network.
4. Select the Sharing tab on the Properties window.
5. Click Advanced Sharing on the Sharing tab.
6. On the Advanced Sharing window, enable Share this folder, and then click Permissions.
7. On the Share Permissions tab, select Everyone from Group or user names, allow the Change, and then click OK.
8. Click OK.
9. Select Security tab.
10. Check the group or the user in the Group or user names.
The group or the user that is displayed here can access the shared folder.
In this case, the user who logs in to this computer and the Administrator can access the shared folder.
11. Select Sharing tab. The network path for the shared folder is displayed. This path is necessary when registering contacts on the printer, make sure you write it down or copy and save it.
12. Click OK or Close to close the window.
Note:
The folder icon does not change after sharing. Shared is displayed as the State on the folders window.
This completes "Preparation 2: Create a Shared Folder on the Computer".
Next, move on to "Preparation 3: Register the Shared Folder in Contacts on the Printer".
Related Information
&“Preparation 3: Register the Shared Folder in Contacts on the Printer” on page 118
By registering a shared folder path on the printer's control panel, you can specify the folder path by selecting from contacts.
Preparation 3: Register the Shared Folder in Contacts on the Printer
By registering a shared folder path on the printer's control panel, you can specify the folder path by selecting from contacts.
You need the following information to register to contacts.
❏ User name and password to log on to the computer
❏ Network path for the shared folder
❏ IP address of the printer or printer name (only when registering from the computer)
There are several methods to register the folder path to contacts. Each method can register the same content. See the following related information for more details.
Note:
The method to set the shared folder varies depending on the operating system and your environment. In this manual, the examples used are for Windows 10/Windows 8.1/Windows 8/Windows 7. See the documentation of your computer for detailed information about setting a shared folder on your computer.
Related Information
&“Registering from the Control Panel of the Printer” on page 118
You can register contacts from the printer's control panel.
&“Registering from a Computer Using a Web Browser” on page 119
You can register contacts from your computer by accessing the printer's configuration screen (Web Config) from a Web browser. You can continue working on the computer after creating the shared folder.
Registering from the Control Panel of the Printer You can register contacts from the printer's control panel.
1. Select Settings from the home screen.
2. Select Contacts Manager, and then select Add/Edit/Delete.
3. Select Add New, and then select Add Contact.
4. Select Network Folder/FTP.
5. Make the necessary information.
❏ Registry Number: Set a registration number for the address.
❏ Name: Enter a Name to display in the contacts list.
❏ Index Word: Enter the index word used when searching for the contacts list.
❏ Communication Mode: Select SMB.
❏ Location (Required): Enter the network path of the shared folder.
You can search a folder on a computer connected to the network by selecting Browse.
❏ User Name: Enter a user name to log on to the computer. (only when password is set on the computer)
❏ Password: Enter a password corresponding to the user name.
❏ Assign to Frequent Use: Set the address as a frequently used address. The group will be displayed on the top screen when specifying the address.
6. Press OK. This completes registering a contact to the contacts list.
This completes "Preparation 3: Register the Shared Folder in Contacts on the Printer". This completes all preparations for saving scanned images to the shared folder.
Related Information
&“Scanning to a Network Folder or FTP Server” on page 120
Registering from a Computer Using a Web Browser
You can register contacts from your computer by accessing the printer's configuration screen (Web Config) from a Web browser. You can continue working on the computer after creating the shared folder.
You do not need to install any applications on the computer.
The following operations use Internet Explorer as an example.
1. Start Internet Explorer.
2. Enter the printer's IP address in Internet Explorer's address bar, and then press the Enter key.
3. Click Continue to this website (not recommended).
Note:
If you cannot access the Web Config, contact your administrator.
4. If an administrator password is set on the printer, click Administrator Login and then log on as an administrator by entering the password.
If an administrator password is not set on the printer, you do not need to perform this operation. Go to step 5.
5. Click Scan/Copy.
6. Click Contacts.
7. Select a number that has not been used, and then click Edit.
8. Enter necessary information, and then click Apply.
❏ Name: Enter a name to display in the contacts list.
❏ Index Word: Enter the index word used when searching in the contacts list.
❏ Type: Select Network Folder (SMB).
❏ Assign to Frequent Use: Set the address as a frequently used address. The group will be displayed on the top screen when specifying the address.
❏ Save to: Enter the network path of the shared folder.
❏ User Name: Enter a user name to log on to the computer. (only when password is set on the computer)
9. A message is displayed saying that registration is complete. Close the Web browser.
This completes "Preparation 3: Register the Shared Folder in Contacts on the Printer". This completes all preparations for saving scanned images to the shared folder.
Related Information
&“Scanning to a Network Folder or FTP Server” on page 120