5. Business Processes
5.3. Sub Processes
Updated the document to replace the use of U028 with U007 instead, as decided by AHG members:
- Section 2.1 – Business Scenario: rephrased applicable scenarios due to the removal of U028.
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Revision Date Created by Short Description of Changes
- Section 2.2 – Legal Base: removed U028 and included the applicable articles for U007 - Section 4.1 – RUP Table Representation – Updated the description to include which SEDs can be used in which scenario.
Updated branch 1 to remove "… and is not a cross-border worker; in this case".
Removed branches 2, 22, and 34 as U028 is removed.
Updated branch 9, 9a, 9b, 9c, 10, 11, 13, 25 and 37 to remove the reference to branch 2.
Updated 'Special Requirements' to remove
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Revision Date Created by Short Description of Changes branches 2, 22, and 34.
- Section 4.2 – Request – Reply SEDs:
removed U028.
- Section 4.3 – Attachments Allowed:
removed U028.
- Section 4.5 – SED and Sub-process Versioning: removed U028.
- Added issue 1 for update of the BPMN charts.
Update following AC comment:
- Section 4.1 – RUP Table Representation – Branch 4: removed "from the assisting
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Revision Date Created by Short Description of Changes institution".
- Section 4.1 – RUP Table Representation – Branch 5: replaced 'Assisting Institution' with Case Owner.
v0.99.5 25/07/2016 Heidi Warson Updates following review AHG members:
- Updated section 4.1 RUP Table Representation:
Branch 1 deleted "and is not a Cross-Border Worker".
Branch 3 & Branch 3a changed step 7 to step 6.
Branch 23 can be executed by both Case
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Revision Date Created by Short Description of Changes Owner and Counterparty.
v0.99.6 29/09/2016 Heidi Warson
Updated following Vit Holubec comments:
- Updated section 2.1 Business Scenario and section 4.1 RUP Table Representation – description and Trigger paragraph: minor rephrasing;
- Updated section 2.2 Legal Base: Art.
65(5)b and 65a(3) are applicable to all the SEDs.
v0.99.7 30/09/2016 Heidi Warson Submit for AC Approval.
v1.0.0 21/10/2016 Heidi Warson AC Approved Version.
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Revision Date Created by Short Description of Changes v1.0.1 29/06/2017 Heidi Warson Included BPMN picture in section 5
v1.0.2 15/12/2017 Heidi Warson Clarify section 4.1 RUP Table Representation:
- Branch 37: rephrased text "(provided that they did not act on the SED they are trying to reject i.e.: did not reply to the SED)" to prevent misunderstandings to the following text: "(provided that they did not act on the SED U007 they are trying to reject via invoking U008 or provided that they did not act on the SED U009 they are trying to reject via invoking U011, U012, U014, U015 or U016), respectively to the above
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Revision Date Created by Short Description of Changes boundaries";
- Clarify branch 3, 3a, 5, 6, 7 and 8: these are possible to invoke also for branch 1;
- Clarify branch 4: replace 'send' with 'invoke'.
- Clarify branch 5: replace 'after step x' to 'between step x and x' to align with branch 6.
Updated Section 4.5 SED and Sub-process Versioning to include H_BUC_04 and H_BUC_10 as not used in this BUC.
Updated Section 5 Business Processes:
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Revision Date Created by Short Description of Changes
Added new version of the BPMN diagram.
Removed Use Case diagram.
Removed 'Petitioner' from section 3 Actors &
Roles & from section 4.1 – Actors section as the petitioner does not take part as an actor in the BUC.
v4.1.0 03/08/2018 Heidi Warson
- Section 4.4: merged 2 tables (for SED & for Subprocesses) into 1 Artefact table.
- Version adaptations to release 4.1.0.
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
1. Introduction
1.1. Purpose
The purpose of this document is to construct an external view of, part of, the 'EESSI business system' as described in EC Regulations 883/2004 and 987/2009. The ‘EESSI Business System’ describes the business and expected business processes without consideration as to which part(s) may be realised by an IT System (i.e. the proposed EESSI IT System).
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
The external view comprises of models and descriptions of business use cases, the services of a business system offered to business actors: customers, business partners, or other business systems.
A business use case is described from an actor's perspective; it describes the interaction between an actor and the business system, meaning it describes the behaviours of the business system that the actor utilises. The Business Use Case includes Use Case Diagrams and Business Process Models.
Use case diagrams show actors, business use cases, and their relationships.
Use case diagrams do not describe procedures. Alternative scenarios also remain hidden. These diagrams give a good overview of the behaviours of the
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
EESSI business system which will direct and govern part of the expected behaviours and functionality delivered by the EESSI IT System.
1.2. Scope
This document is limited to the external view on the Unemployment Benefit sector process of Export of unemployment benefits. The different elements like use case description, business actors, and business process as well as supporting UML diagrams and BPMN models pertaining to the Export of unemployment benefits.
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
1.3. Definitions, Acronyms and Abbreviations Please see the EESSI Project Glossaryhere.
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
1.4. References
# Description
1 EC Regulation 883/2004 Regulation EC No 883- 2004.pdf 2 EC Regulation 987/2009 Regulation EC No 987-2009.pdf
3 UML 2.x http://www.omg.org/spec/UML/
4 BPMN 2.0 http://www.omg.org/spec/BPMN/index.htm
5 UML 2.0 In Action Henriette Baumann, Patrick Grassle & Philippe Baumann, 2005, ISBN 1904811558
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6 RUP@EC standard 5.0 http://www.cc.cec/RUPatEC_Standard/
7 RUP op maat http://www.rupopmaat.nl/
1.5. Overview
Chapter1 introduces the external view on the business system under review and lists the elements of this specification.
Chapter 2 introduces the Export of unemployment benefits business processes.
The chapter gives a short and detailed description as well as a reference to business process legal base.
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Chapter 3 lists the actors involved in the Export of unemployment benefits business process.
Chapter 4 describes in detail the Export of unemployment benefits business process based on the RUP use case template, as well as the relationship to other use cases.
Chapter 5 describes the Export of unemployment business process using business process modelling notation (BPMN).
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
2. Description
2.1. Business Scenario
The Export of unemployment benefits business use case covers the export of unemployment benefits for unemployed persons who go to another Member State in order to seek work.
The following scenario's can be distinguished:
The cases where the jobseeker presents document PD U2,
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The cases where the jobseeker cannot present document PD U2.
Both scenarios are applicable also to special situation of non cross-borders workers as described in Art. 65 (5)(b) Reg. 883/2004.
2.2. Legal Base
This Business Use Case document's legal base is described in the following Regulations
1. basic Regulation (EC) No 883/2004
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
2. implementing Regulation (EC) No 987/2009
The following matrix specifies the SEDs that are used in this Business Use Case and documents the articles that provide the legal basis for each SED.
SED
Basic Reg (883/04) Implementing Reg (987/09) 64 65(5)b 65a(3) 55(1) 55(2) 55(4) 55(5
) 56(3
) 55
U00
7
U00
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SED
Basic Reg (883/04) Implementing Reg (987/09) 64 65(5)b 65a(3) 55(1) 55(2) 55(4) 55(5
)
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
SED
Basic Reg (883/04) Implementing Reg (987/09) 64 65(5)b 65a(3) 55(1) 55(2) 55(4) 55(5
)
Table 2: SED – Legal base relationship matrix
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
3. Actors & Roles
This chapter captures details of the actors which are important to understand the different types of system users. An actor is anyone or anything that exchanges data with the business system. An actor can be a user, external hardware, or another system.
The overarching description of each actor described in this Business Use Case can be found in the Glossary. Below you will find a short description which provides further clarity of this actor within the context of this Business Use Case.
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Actor name Description
Case Owner Institution of a Member State to which an unemployed person goes and where he/she registers with the unemployment services, and for which an export of the UB should occur.
Counterparty Institution of a Member State which granted and pays unemployment benefits.
Table 3: Actors & Roles
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
4. Use Case
4.1. RUP Table Representation Use Case ID: UB _BUC_02
Use Case Name: Export of unemployment benefits
Created By: Eric Briffoz Last Updated By: Heidi Warson Date Created: 13/10/2014 Last Revision Date: 03/10/2017
Actors: Case Owner Counterparty
Description: The export of unemployment benefits business use case covers
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the export of UB for unemployed persons who go to another Member State in order to seek work.
The cases where the jobseeker presents document PD U2.
The following SED's may be exchanged between the Case Owner and the Counterparty
o U009 o U010 / U011 o U012 / U013
o U014, U015 and U016.
The cases where the jobseeker cannot present the document PD U2. The following SED's may be exchanged
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
between the Case Owner and the Counterparty o U007 / U008
o U010 / U011 o U012 / U013
o U014, U015 and U016.
Trigger: When the unemployed person registers at the unemployment services in the MS where he/she is seeking work (with or without PD U2 document) and he/she receives unemployment benefits from another Member State.
Preconditions: - The petitioner is unemployed and is granted unemployment
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benefit by the competent Member State (entitled to UB);
and
- The person has informed the unemployment services of the competent Member State that he/she goes to seek work in another Member State and fulfils conditions laid down in Article 64(1) of Regulation 883/2004.
Post conditions: - The entitlement to UB terminates;
or
- The export period runs out;
or
- The person concerned returns to the competent state before the granted export period ends;
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or
- Circumstance affecting entitlement occurred which caused entitlement to terminate.
Main Scenario: Identify Participants
1. The Case Owner identifies the EU Member State
responsible for the payment of unemployment benefits (i.e.
The competent Member state);
2. The Case Owner then identifies the correct institution (the Counterparty) in the respective Member State (in the vast majority of the cases, it will be the institution which issued PD U2).
There will be only one Counterparty.
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
The Case Owner and the Counterparty are herein collectively referred to as the Participants.
Initiation of communication with the Counterparty
3. The Case Owner checks if a Portable Document (PD) U2 form has been supplied by the petitioner;
4. The Case Owner identifies PD-U2 (provided by the petitioner);
5. The Case Owner fills out a notification of registration U009 by entering the registration date and other required information;
6. The Case Owner sends the U009 SED to the Counterparty;
7. The Counterparty receives the U009 SED;
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8. The Export period comes to an end;
9. The use case ends here.
Alternative Scenarios:
Branch 1: (at Step 4) the petitioner cannot present a PD U2; in this case
1. The Case Owner fills out a request for entitlement to export (U007) SED by entering the required information; (U007 at the same time replaces SED U009);
2. The Case Owner sends the U007 SED to the Counterparty;
3. The Counterparty receives the U007 SED;
4. The Counterparty replies to the U007 SED by filling out a Document on Export (U008) SED by providing the
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
information on entitlement and export;
5. The Counterparty sends the U008 SED to the Case Owner.
6. The Case Owner receives the U008 SED;
7. [This branch] Ends and the Process resumes at [Step 8].
Branch 2: Removed
-Branch 3: between [Step 6] and [Step 8] or between [Branch 1 Step 6] and [Step 8] the Case Owner finds circumstances likely to affect the entitlement to UB and requests information on the effects of Entitlement
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
1. The Case Owner fills out a notification that a circumstance likely to affect entitlement occurred (U010 SED) and indicates that it wishes to be informed about the effects on entitlement by marking Yes in section 4;
2. The Case Owner sends the U010 SED to the Counterparty.
3. The Counterparty receives the U010 SED;
4. If in U010, the information about the effect on entitlement was requested by the Case Owner, the Counterparty fills out an Effect on Entitlement – Export (U011 SED); providing the information about the petitioner's entitlement to benefits;
5. The Counterparty sends the U011 SED;
6. The Case Owner receives the U011 SED;
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
7. [This branch] Ends and resumes at [Step 8].
Branch 3a : between [Step 6] and [Step 8] or between [Branch 1 Step 6] and [Step 8] the Case Owner finds circumstances likely to affect entitlement to UB but does not requests information on the effects of entitlement
1. The Case Owner fills out information that a circumstance likely to affect entitlement occurred and indicates that no follow up is requested (U010 SED);
2. The Case Owner sends the U010 SED to the Counterparty;
3. The Counterparty receives the U010 SED;
4. [This branch] Ends and resumes at [Step 8].
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Branch 4: from [Step 4] the Case Owner finds out that a Monthly Follow-up is requested in the respective field of PD U2. After [Step 7] has been executed, Monthly Follow-up documents can be invoked.
1. The Case Owner fills out a Monthly Follow-up document (U013) SED;
2. The Case Owner sends the U013 SED;
3. The Counterparty receives the U013 SED;
4. This repeats each month until the export comes to an end (creation of U013 again possible);
5. [This branch] Ends.
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Branch 5: between [Step 7] and [Step 8] or between [Branch 1 Step 6] and [Step 8] the Counterparty requests a monthly follow-up from the Case Owner (in case it was not already requested in the PD-U2)
1. The Counterparty fills out a request for Monthly Follow-up – Export (U012) SED;
2. The Counterparty sends the U012 SED to the Case Owner;
3. The Case Owner receives the U012 SED;
4. The Case Owner fills out a Monthly Follow-Up document (U013) SED;
5. The Case Owner sends the U013 SED;
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
6. The Counterparty receives the U013 SED;
7. This repeats (as from step 4 of this branch) each month until the export comes to an end. (Creation of U013 again possible);
8. [This branch] Ends.
Branch 6: between [Step 7] and [Step 8] or between [Branch 1 Step 6] and [Step 8] the Counterparty notifies the Case Owner about the return of the unemployed person
1. The Counterparty fills out a U014 SED;
2. The Counterparty sends the U014 SED;
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
3. The Case Owner receives the U014 SED;
4. [This Use Case] Ends.
Branch 7: between [Step 7] and [Step 8] or between [Branch 1 Step 6] and [Step 8] the Counterparty notifies the Case Owner about the unforeseen end of entitlement
1. The Counterparty fills out a U016 SED by entering the relevant information;
2. The Counterparty sends the U016 SED to the Case Owner;
3. The Case Owner receives the U016 SED;
4. [This Use Case] Ends.
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Branch 8: between [Step 7] and [Step 8] or between
[Branch 1 Step 6] and [Step 8] the Counterparty may send an extension period of export SED document
1. The Counterparty fills out a U015 SED;
2. The Counterparty sends the U015 SED to the Case Owner;
3. The Case Owner receives the U015 SED;
4. [This branch] Ends.
The Following Branches determine the use of Horizontally Defined Processes within this Business Process
Branch 9: as from [Step 6], and as from [Branch 1 Step 2]
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
the Case Owner may optionally choose to request AdHoc Information from another participant
1. The Case Owner executes business use case H_BUC_01 – AdHoc Exchange of Info;
2. [This Branch] Ends.
Branch 9a: as from [Step 7], and as from [Branch 1 Step 3]
the Counterparty may optionally choose to request AdHoc Information from another participant
1. The Counterparty executes business use case H_BUC_01 – AdHoc Exchange of Info;
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
2. [This Branch] Ends.
Branch 9b: as from [step 6], and as from [Branch 1 Step 2]
the Case Owner may optionally choose to notify another Participant of a Death of Person
1. The Case Owner executes business use case H_BUC_07 – Notification of Death;
2. [This Branch] Ends.
Branch 9c: as from [Step 7], and as from [Branch 1 Step 3]
the Counterparty may optionally choose to notify another
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Participant of a Death of Person
1. The Counterparty executes business use case H_BUC_07 – Notification of Death;
2. [This Branch] Ends.
The Following Branches Determine the use of
Administrative Processes within this Business Process Branch 10: at any Step between [Step 6] and [Step 9], and at any step between [Branch 1 Step 2 and Step 7] the Case Owner may choose to Forward this Business Process to another assisting Institution within their MS who
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
assumes responsibility for handling it
1. The Case Owner executes business use case AD_BUC_05_Subprocess – Forward Case;
2. [This Branch] Ends.
Branch 11: at any Step between [Step 7] and [Step 9] , and at any step between [Branch 1 Step 3 and Step 6] the Counterparty may choose to Forward this Business Process to another competent Institution within their MS who assumes responsibility for handling it
1. The Counterparty executes business use case
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
AD_BUC_05_Subprocess – Forward Case;
2. [This Branch] Ends.
Branch 12: at any Step after [Branch 1 step 2] the Case Owner may choose to advise the recipient of their U007 that it is Invalid under Art 5 of 987/09
1. The Case Owner executes business use case AD_BUC_06_Subprocess- Invalidate_SED;
2. Optionally, the Case Owner fills in a new U007 SED;
3. Optionally, the Case Owner sends the U007 SED to the Counterparty;
4. [This Branch] Ends.
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Branch 13: at any Step after [Branch 1 Step 5] the
Counterparty may choose to advise the recipient of their U008 that it is Invalid under Art 5 of 987/09
1. The Counterparty executes business use case AD_BUC_06_Subprocess - Invalidate_SED;
2. Optionally, the Counterparty fills in a new U008 SED;
3. Optionally, the Counterparty sends the U008 SED to the Case Owner;
4. [This Branch] Ends.
Employment, Social Affairs & Inclusion EESSI Business Use Case UB_BUC_02 – Export of UB
Branch 14: between [Step 6] and [Step 8], the Case Owner may choose to advise the recipient of their U009 that it is Invalid under Art 5 of 987/09
1. The Case Owner executes business use case AD_BUC_06 _Subprocess- Invalidate_SED;
2. Optionally, the Case Owner fills in a new U009 SED;
3. Optionally, the Case Owner sends the U009 SED to the Counterparty;
4. [This Branch] Ends.
Branch 15: at any Step after [Branch 3 Step 2], or at any
Branch 15: at any Step after [Branch 3 Step 2], or at any