You can find the menu on the printer's control panel below:
Settings > General Settings > Fax Settings > Receive Settings > Save/Forward Settings
Unconditional Save/Forward Note:
On the Web Config screen, you can find the menu below:
Fax tab > Receive Settings > Fax Output
You can set saving and forwarding destinations to the Inbox, a computer, an external memory device, email addresses, shared folders, and other fax machines. You can use these features at the same time. If you set all items to Off on the printer's control panel, the printer is set to print received faxes.
Item Description
Save to Inbox Saves received faxes to the printer's Inbox. Up to 200 documents can be saved. Note that saving 200 documents may not be possible depending on the usage conditions such as the file size of saved documents, and using of multiple fax saving features at a time.
Though the received faxes are not automatically printed, you can view them on the printer's screen and print only the ones you need. However, if you select Yes and Print in another item, such as Save to Computer in Unconditional Save/Forward, the received faxes are printed automatically.
Save to Computer Saves received faxes as PDF files on a computer connected to the printer. You can set this to Yes by using only the FAX Utility. Install FAX Utility on the computer in advance. After setting this to Yes, you can change this to Yes and Print.
Save to Memory Device Saves received faxes as PDF files to an external memory device connected to the printer.
Selecting Yes and Print prints received faxes while saving them to the memory device.
Received documents are saved in the printer's memory temporarily before the documents are saved in the memory device connected to the printer. Because a memory full error disables sending and receiving faxes, keep the memory device connected to the printer.
Item Description
Forward Forwards received faxes to another fax machine, or forwards them as PDF files to a shared folder on a network or to an email address. Forwarded faxes are deleted from the printer. Selecting Yes and Print prints received faxes while forwarding them. First add the forwarding destinations to the contacts list. To forward to an email address, configure the email server settings.
❏ Destination: You can select forwarding destinations from the contacts list you added in advance.
If you have selected a shared folder on a network or an email address as the forwarding destination, we recommend that you test if you can send a scanned image to the destination in the scan mode. Select Scan > Email, or Scan > Network Folder/FTP from the home screen, select the destination, and then start scanning.
❏ Options When Forwarding Failed: You can select whether to print the failed fax or save it to the Inbox.
When the Inbox is full, receiving faxes is disabled. You should delete the documents from the inbox once they have been checked. The number of documents that have failed to be forwarded is displayed on the on the home screen, in addition to other unprocessed jobs.
Email Notifications Sends an email notification when the process you select below is complete. You can use the features below at the same time.
❏ Recipient: Set the destination of the process completion notification.
❏ Notify on Receive: Sends a notification when receiving a fax is complete.
❏ Notify on Print: Sends a notification when printing a fax is complete.
❏ Notify on Save: Sends a notification when saving a fax to a memory device is complete.
❏ Notify on Forward: Sends a notification when forwarding a fax is complete.
Conditional Save/Forward Note:
On the Web Config screen, you can find the menu below:
Fax tab > Receive Settings > Conditions Output Settings
You can set saving and/or forwarding destinations to the Inbox, confidential boxes, an external memory device, email addresses, shared folders, and another fax machine.
To switch between enabling or disabling the conditions, tap anywhere in the box except for .
Item Description
Name Enter name of the condition.
Condition(s) Select the conditions and make the settings.
❏ Sender Fax Number match: When the sender fax number matches, the received fax is saved and forwarded.
❏ Subaddress(SUB) perfect match: When the subaddress (SUB) matches perfectly, the received fax is saved and forwarded.
❏ Password(SID) perfect match: When the password (SID) matches perfectly, the received fax is saved and forwarded.
❏ Receiving Time: Saves and forwards a fax received during the specified period of time.
Item Description
Save/Forward Destination
Select the destination to save and forward received documents that match the conditions. You can use the features below at the same time.
❏ Save to Fax Box: Saves received faxes in the printer's Inbox or confidential box.
You can save up to 200 documents in total. Note that saving 200 documents may not be possible depending on the usage conditions such as the file size of saved documents, and using of multiple fax saving features at a time.
❏ Save to Memory Device: Saves received faxes as PDF files to an external memory device connected to the printer.
Received documents are saved in the printer's memory temporarily before the documents are saved in the memory device connected to the printer. Because a memory full error disables sending and receiving faxes, keep the memory device connected to the printer.
❏ Forward: Forwards received faxes to another fax machine, or forwards them as PDF files to a shared folder on a network or to an email address. Forwarded faxes are deleted from the printer. First add the forwarding destination to the contacts list. To forward to an email address, you also need to configure the email server settings.
❏ Destination: You can select a forwarding destination from the contacts list you added in advance.
If you have selected a shared folder on a network or an email address as the forwarding destination, we recommend that you test if you can send a scanned image to the destination in the scan mode. Select Scan > Email, or Scan >
Network Folder/FTP from the home screen, select the destination, and then start scanning.
❏ Options When Forwarding Failed: You can select whether to print the failed fax or save it to the Inbox.
❏ Print: Prints received faxes.
Email Notifications Sends an email notification when the process you select below is complete. You can use the features below at the same time.
❏ Recipient: Set the destination of the process completion notification.
❏ Notify on Receive: Sends a notification when receiving a fax is complete.
❏ Notify on Print: Sends a notification when printing a fax is complete.
❏ Notify on Save: Sends a notification when saving a fax to a memory device is complete.
❏ Notify on Forward: Sends a notification when forwarding a fax is complete.
Transmission Report Prints a transmission report automatically after you save or forward a received fax.
Selecting Print on Error prints a report only when you save or forward a received fax and an error occurs.
Common Settings Note:
On the Web Config screen, you can find the menu below:
Item Description
Inbox settings ❏ Options when memory is full: You can select the operation to print the received fax or refuse to receive it when the Inbox memory is full.
❏ Inbox Password Settings: Password protects the Inbox to restrict users from viewing received faxes. Select Change to change the password, and select Reset to cancel password
protection. When changing or resetting the password, you need the current password.
You cannot set a password when Options when memory is full has been set to Receive and print faxes.
Forward Settings You can specify a subject for the email when forwarding to an email address.
(Menu) Note:
You cannot print the list from the Web Config screen. {
Item Description
Print Conditional Save/
Forward list
Prints the Conditional Save/Forward list.
Related Information
&“Features to Save and Forward Received Faxes Without Condition” on page 156
&“Setting Saving and Forwarding to Receive Faxes (Unconditional Save/Forward)” on page 156
&“Features to Save and Forward Received Faxes With Condition” on page 159
&“Setting Saving and Forwarding to Receive Faxes (Conditional Save/Forward)” on page 159