The following books are part of the IBM Displaywriter System Training library
Topic 5. Supplemental Dictionaries
I , ' ,
As you .learned in the previous topic, not all words are in' the Displaywriter dictionary. I n this topic, you will lea~n ,how
to
create a dictionary of your own words iand add it to the standard dictionary. Your own dictionaries are called supplemental dictionaries.They contaIn words you frequently use and want dictionaries. Each supplemental dictionary can contain up to 4500 characters. associates that you correspond with regularly.
For example, if you have branch offices, in Osawatamie, KS; Ypsilanti, MI; and Chillicothe,
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Note: Many foreign letters and symbols are accented. When creating the supplemental dictionary, the letter or symbol is counted as one
• I ndustry terminology handbooks
• Telephone di rectory
Select words from these references you frequently use when you compile your supplement.
CREATING A SUPPLEMENTAL DICTIONARY Beginning the Exercise
To create a supplement:
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hyphens do not count as a character in the supplemental dictionary.
TYPE: FIFO
TYPE A CARRIER RETURN.
TYPE: ABC
TYPE A CARRIER RETURN.
TYPE: con
TYPE: CODE +
-TYPE: tra
TYPE A CARRIER RETURN.
PRESS END.
Note: When doing your own work, if you have changed the default in the WORK STATION DESCRIPTION menu to Required Hyphen
=
1 (Coded) you create a syllable hyphen by typing a hyphen.You do not press CODE before typing the hyphen.
LOADING A SUPPLEMENTAL DICTIONARY
Once you have created you r supplemental dictionary, you can load it with the standard dictionary.
CHOOSE THE ITEM IN THE TYPING TASKS MENU TO GO TO THE TASK SELECTION MENU.
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CHOOSE THE ITEM IN THE SPELLING TASKS MENU TO LOAD THE SUPPLEMENT.
USE THE FOLLOWING INFORMATION:
Document name: the standard dictionary and the supplemental dictionary.
To see that the words in the supplement have been loaded, check the document "Assets" again.
CHOOSE THE ITEM IN THE SPELLING TASKS MENU TO CHECK THE SPELLING IN YOUR DOCUMENT.
USE THE FOLLOWING INFORMATION:
Document name:
Completing the Exercise
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PRESS MSG TO SEE THE MESSAGE Spelling Check Gomplete. Words marked: O.
The message verifies that the supplement has been loaded in the supplemental dictionary.
CHOOSE THE ITEM IN THE SPELLING TASKS MENU TO e Choose Spelling Language Dictionary f Create Document Of Supplemental Words g Go To Task Selection
Type ID letter to choose ITEM; press ENTER: _
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Once you store a supplement on the program diskette, that supplement loads automatically with the standard dictionary from the program diskette each time you choose the Spelling Tasks. the program diskette and automatically loaded with the standard dictionary.
But, if you work in an area where you type many different kinds of documents, you might need more than one supplemental dictionary. For example, your stored supplement should contain the proper names, initials and abbreviations you use most often. Other supplements could include words you use when you type specialized documents (legal or financial documents, for example).
You create all supplemental dictionaries the same way. Just remember that each one is a different document with a unique document name. It is also a good idea to store multiple supplemental dictionaries on one work diskette.
Each additional supplement should have its own common group of words, so that you can load supplements individually as they are needed.
For example, one supplement could contain medical terminology and another supplement could contain legal terms, abbreviations and foreign phrases.
CLEARING SUPPLEMENTS
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not be loaded again. If you attempt to load more than 4500 characters, a message tells you to look at the supplemental dictionary document to see which words In the supplement were not added. The highlighted word in this document is the first word that was not loaded.
Note: With, some previous textpacks, the limit on the supplerhehtal dictionary was 500 words. Supplements which do not exceed 500 words may contain more than supplemental dictionaries until you load the Spelling Task program again or turn off the power.
Only the supplement you stored on the program diskette loads automatically with the standard dictionary the next time you use the Spelling Task. e Choose Spelling Language Dictionary f Create Document Of Supplemental Words g Go To Task Selection
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Then, you can follow the steps you just learned to load a different supplement.
UPDATING STORED supplement into the document.
• When the message Supplement words written to the supplemental dictionary, the words are stored in alphabetical order, one word per line.
you
CAN ADD, REVISE, OR DELETE WORDS IN•
The "old" stored supplement will
• Choose Load Supplement. Type the name of the document that contains the supplemental words.
•
Choose Store e Choose Spelling Language Dictionary f Create Document Of Supplemental Words g Go To Task SelectionType ID letter to choose ITEM; press ENTER:
F-ig u-re --
-5~3-.--S P-E CC I Nb- -t-A5 KS- Men u- --- - --
----REPLACING ONE STORED SUPPLEMENT WITH ANOTHER
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ADDITIONAL INFORMATION
Creating a Supplement With Prompted Spell Check
During a prompted spelling check, correctly spelled words may be highlighted, because they are not in the Displaywriter· standard dictionary. By pressing ENTER, you remove the highlighting and temporarily place these words in the supplemental dictionary.
You can create a supplemental dictionary of these Document of Supplemental Words.
• Go to the TYPING TASKS menu and choose the Revise Document tas k. Review the document with the supplemental words, and make any necessary changes.
Note: A word in the supplemental dictionary may be lowercase or contain capitalized characters. If the word is all low§fcase, it will not highlight the same word during a spelling check. However, a capitalized word in the supplemental dictionary will highlight the same word if the capitalized characters
Creating G Supplement the Displaywriter standard dictionary. You can use these documents to create a supplemental dictionary using these words. Create Document of Supplemental Words.
• Go to the TYPING TASKS menu and choose the Revise Document tas k. Review the document with the supplemental words, and make any necessary changes.
Note: A word in the supplemental dictionary may be lowercase or contain capitalized characters. If the word is all lowercase, it will not highlight the same word during a spelling check. However, a capitalized word in the supplemental dictionary will highlight the same word if the capitalized characters are not identical.
You can now use this document as a supplement whenever you use the Spelling Tasks. You could
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• Choose Load Supplement. Type the name of the document containing the supplemental words.
• Choose Store Supplement on Program Diskette to store the supplement.
READ THE TOPIC SUMMARY ON THE NEXT PAGE.
TOPIC SUMMARY
To Create a Supplemental Dictionary
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A. Create a document on a work diskette containing the words for your supplemental dictionary.
To Store One Supplement With the Standard Dictionary
A. Choose Spelling Tasks in the TASK SELECTION menu.
B. Choose Load Supplement in the SPELLING TASKS menu.
C. Type the name of the document that contains the supplement.
D. Choose Store Supplement on Program Diskette in the SPELLING TASKS menu.
To Use a Stored Supplemental Dictionary
A. Choose Check Spelling in the SPELLI NG TASKS menu.
The system automatically checks you r document against the words in the stored supplemental dictionary and the standard dictionary.
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To Load a Supplemental Dictionary with the Stored Supplement
To Clear Supplements
To Update
Stored Supplements
A. Choose Load Supplement in the SPELLING TASKS menu.
B. Type the document name when prompted.
You can load any number d ictiona ries, as long as thei r cha racters does not exceed 4500.
of supplemental total number of
A. Choose Clear Supplement in the SPELLING TASKS menu.
All supplements are cleared. The stored supplement is still on the program diskette.
A. Choose Create Document of Supplemental Words in the SPELLING TASKS menu.
A document containing the words in the supplemental dictionary is stored on the work diskette. These words are listed one per line, and in alphabetical order.
B. Choose Revise Documents in the TYPING TASKS menu.
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To Replace One Stored Supplement with Another
A. Choose Clear Supplement in the SPELLI NG TASKS menu.
B. Choose Load Supplement and name the document containing the supplement.
C. Choose Store Supplement on Program Diskette.
The new supplement replaces the previously stored supplement on the program diskette.
You have completed this topic. Choose the next topic from your Training Checklist.
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Topic 6. Checking Spelling and Hyphenating