You can make settings to save and forward received faxes from a specified sender or at a specified time. If you make settings to forward received faxes, first add the forwarding destination to the contacts list. To forward to an email address, you also need to configure the email server settings beforehand.
Note:
❏ Color documents cannot be forwarded to another fax machine. They are processed as documents that failed to be forwarded.
❏ Before you use the feature to save and forward received faxes at a specified time, make sure the printer's Date/Time and Time Difference settings are correct. Access the menu from Settings > General Settings > Basic Settings > Date/Time Settings.
1. Select Settings on the home screen on the printer's control panel.
2. Select General Settings > Fax Settings > Receive Settings > Save/Forward Settings.
3. Tap on an unregistered box under Conditional Save/Forward.
4. Select the Name box and enter the name you want to register.
5. Select the Condition(s) box to make a condition setting.
❏ Sender Fax Number match: If the incoming fax number matches the conditions you selected in this item, the printer saves and forwards the received faxes.
Select the Sender Fax Number match condition and enter the fax number (max. 20 digits) by selecting the Fax Number box.
❏ Subaddress(SUB) perfect match: If the subaddress (SUB) is a perfect match, the printer saves and forwards the received faxes.
Enable the Subaddress(SUB) perfect match setting and enter the password by selecting the Subaddress(SUB) box.
❏ Password(SID) perfect match: If the password (SID) is perfectly matched, the printer saves and forwards the received faxes.
Enable the Password(SID) perfect match setting and input the password by selecting the Password(SID) box.
❏ Receiving Time: The printer saves and forwards received faxes during the specified time period.
Enable the Receiving Time setting and then set the time in Start Time and End Time.
6. Select the Save/Forward Destination box.
7. Make the settings below depending on the saving and forwarding destinations.
The following options can be used at the same time.
❏ To print received faxes:
Tap Print to set this to On.
❏ To save the received faxes to the Inbox or a confidential box:
A Select Save to Fax Box.
B Tap Save to Fax Box to set this to On.
C Select the box in which to save the document.
❏ To save received faxes to an external memory device:
A Insert a memory device into the printer's external interface USB port.
B Select Save to Memory Device.
C Tap Save to Memory Device to set this to On.
D Check the message that is displayed, and then tap Create.
A folder for saving received documents is created in the memory device.
c
Important:Received documents are saved in the printer's memory temporarily before the documents are saved in the memory device connected to the printer. Because a memory full error disables sending and receiving faxes, keep the memory device connected to the printer.
❏ To forward received faxes to emails, shared folders, and another fax machine:
A Select Forward.
B Tap Forward to set this to On.
C Select Add Entry, and then select forwarding destinations from the contacts list. You can specify a forwarding destination.
D When you have finished selecting forwarding destinations, tap Close.
E Check that the forwarding destination you selected is correct, and then select Close.
F In Options When Forwarding Failed, select whether to print received documents or save them in the printer's Inbox when forwarding fails.
c
Important:When the Inbox or a confidential box is full, receiving faxes is disabled. You should delete the documents from the inbox once they have been checked.
Note:
The number of documents that have failed to be forwarded is displayed on the on the home screen, in addition to other unprocessed jobs.
8. Tap OK to complete the Save/Forward Destination settings.
9. Set the printer to send emails to someone you want to notify about the results of processed faxes, when necessary.
A Select Email Notifications.
B Tap the item below to set it to On.
The following options can be used at the same time.
❏ Notify on Receive: sends emails to the recipient when the printer has finished receiving faxes.
❏ Notify on Print: sends emails to the recipient when the printer has finished printing received faxes.
❏ Notify on Save: sends emails to the recipient when the printer has finished saving received documents to the memory device.
❏ Notify on Forward: sends emails to the recipient when the printer has finished forwarding received faxes.
C Select the Recipient field, and then select a recipient for the email from the contact list.
D Tap Close to finish selecting the recipient.
E Tap OK.
10. Select OK, then select OK again to return to the Save/Forward Settings screen.
11. Select the registered box for which you made a condition setting, and then select Enable.
This is the end of making conditional saving and forwarding settings to receive faxes.
12. Select Common Settings as necessary.
For details, see the explanation for Common Settings in the Save/Forward Settings menu.
Note:
If you have selected a shared folder on a network or an email address as the forwarding destination, we recommend that you test if you can send a scanned image to the destination in the scan mode. Select Scan > Email, or Scan > Network
Folder/FTP from the home screen, select the destination, and then start scanning.
Related Information
&“Network Settings” on page 98
&“Using an Email Server” on page 45
&“Managing Contacts” on page 49
&“Setting a Shared Folder” on page 52
&“Features to Save and Forward Received Faxes With Condition” on page 83
&“Save/Forward Settings Menu” on page 89