You can set to convert received documents into PDF format and save them in an external memory device connected to the printer. You can also set to automatically print the documents while saving them in the memory device.
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Important:Keep the memory device connected to the printer as long as possible. If you leave the device disconnected, the printer temporarily saves received documents and may result in a memory full error that disables sending and receiving faxes. While the printer is temporarily saving documents, the number of unsaved jobs is displayed on the fax mode icon on the home screen.
1. Connect an external memory device to the printer.
2. Enter Setup from the home screen.
3. Select System Administration > Fax Settings > Output Settings > Fax Output.
4. Check the current settings displayed on the screen, and press Settings.
5. Select Other Settings > Create Folder to Save.
6. Check the message on the screen and then press Create.
A folder to save received documents is created in the memory device.
7. Press the
y
button to return to the Fax Output screen.8. Select Save to Memory Device > Yes. To print the documents automatically while saving them in the memory device, select Yes and Print.
Related Information
&“Notification of Unprocessed Received Faxes” on page 115
Faxing
First, you need to use FAX Utility to make the setting. Install FAX Utility on the computer.
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Important:❏ Set the printer's receive mode to Auto.
❏ Try not to let your computer enter sleep mode. If the computer is left in sleep mode or if it is turned off, the printer temporarily saves received documents and may result in a memory full error that disables sending and receiving faxes. While the printer is temporarily saving documents, the number of unsaved jobs is displayed on the fax mode icon on the home screen.
1. Start FAX Utility on the computer connected to the printer.
2. Open the setting screen of FAX Utility.
❏ Windows
Select Fax Settings for Printer > Received Fax Output Settings.
❏ Mac OS X
Click Fax Receive Monitor, select the printer, and then click Received Fax Output Settings..
3. Click Save faxes on this computer, and specify the folder to save received documents.
Note:
If you have configured the Services > MS Network setting of Web Config to perform user authentication for sharing files and saving received faxes on the computer, register the user name and password set for user authentication to the computer.
❏ Windows:
Click Save. Enter the user name and password, and save them on the screen displayed.
❏ Mac OS X:
If you are sending settings to the printer in the next step, a message informing you that user authentication is required is displayed. Click OK to display the user authentication entry screen. Enter the user name and password, and then select Remember this password in my keychain to register the authentication information. Once you have registered the authentication information to the keychain, the user authentication entry screen is not displayed from the next time.
4. Make the other settings as necessary, and then send the setting to the printer.
Note:
For details on the setting items and the procedure, see the help of FAX Utility.
5. On the printer's control panel, enter Setup.
6. Select System Administration > Fax Settings > Output Settings > Fax Output.
7. The current setting is displayed. Check that the printer is set to save faxes on a computer (Save to Computer).
If you want to automatically print received documents while saving them on the computer, press Settings and go to the next step.
8. Select Save to Computer > Yes and Print.
Note:
Faxing
Related Information
&“Setting Receiving Mode” on page 106
&“FAX Utility” on page 148
&“Notification of Unprocessed Received Faxes” on page 115
&“Restricting Access to an External USB Device From a Computer” on page 214
Forwarding Received Faxes
You can set to forward received documents to another fax machine, or convert the documents into PDF format and forward them to a shared folder on a network or to an email address. Forwarded documents are deleted from the printer. First register the forwarding destinations to the contacts list. To forward to an email address, you also need to configure the email server settings.
Note:
❏ Color documents cannot be forwarded to another fax machine. They are processed as documents that failed to be forwarded.
❏ Before you use this feature, make sure the printer's Date/Time and Time Difference settings are correct. Access the menus from System Administration > Common Settings.
1. Enter Setup from the home screen.
2. Select System Administration > Fax Settings > Output Settings > Fax Output.
3. Check the current settings displayed on the screen, and press Settings.
4. Select Forward > Yes.
Note:
To print the documents automatically while forwarding them, select Yes and Print.
5. Select Other Settings > Where to Forward.
6. Select forwarding destinations from the contacts list.
Note:
❏ Press View to sort the contacts by printer's feature.
❏ You can specify up to five forwarding destinations. Press the check box to select the destination. Press the box again to cancel the selection.
7. When finished selecting forwarding destinations, press Proceed.
8. Check that the forwarding destinations you selected are correct, then press Close.
9. Select Options When Forwarding Failed.
10. Select whether to print received documents or save them in the printer's inbox when forwarding them is failed.
Faxing
11. When forwarding to an email address, you can specify a subject for the email. Select Email Subject to Forward, and enter the subject.
Note:
❏ If you have selected a shared folder on a network or an email address as the forwarding destination, we recommend that you test if you can send a scanned image to the destination in the scan mode. Select Scan > Email, or Scan >
Network Folder/FTP from the home screen, select the destination, and then start scanning.
❏ You can set to receive a new fax notification on a Windows computer when received documents are saved to a shared folder on a network. Use FAX Utility to make the settings. For details, see the help of FAX Utility.
Related Information
&“System Administration” on page 29
&“Managing Contacts” on page 53
&“Using an Email Server” on page 215
&“Checking the Received Faxes on the LCD Screen” on page 109
&“Notification of Unprocessed Received Faxes” on page 115
&“Scanning to an Email” on page 84
&“Scanning to a Network Folder or FTP Server” on page 85
&“FAX Utility” on page 148