Justified and Uniustified Text

Because most typeset copy is aligned at both left and right margins, justifying text at the right margin adds a more formal look to your documents. If you prefer justified printing, you can specify it on the print menu.

When you right-justify text for printing, two things happen. First, filler space is added between characters and words so that the margin is aligned.

Second, printed text looks different than it did on the editing screen.

See what results you get from justifying your document.

Step You Type Screen Says

Step You Type Screen Says Comments

8 (4)( NEXT SCREEN ) LPI Change it back to

6 "6."

[[]

9

rn

rn

8

10 ( _EXECUTE ) (main menu) Look at the

I Edit Old Document I document to see how the text has changed.

4/83 Making Format Changes on the Print Menu 3-47

12 Prototype Documents

You can also set your own document format standards for the editing and print menu screens. This is done with the prototype document. Whenever you create a new document, you can choose the layout you want by selecting a prototype document to use. You may have as many prototype documents as you want to create. The standards this prototype contains will be displayed on the editing screen and on the print menu. With prototypes you'll save time because you'll need to make fewer format changes when you create doc-uments.

You do not have to use a prototype document if you don't want to. There are already layout standards provided. This is called the default prototype and is part of the word processing application. The first time you create a docu-ment with word processing, the default docudocu-ment, 0000, is automatically created. The editing standards for this are: line length of 65 characters, tabs every fourth space, and a page length of 54 lines. On the print menu the standards are: the footing or bottom margin starting on line 61, printer num-ber 1, and all the items at the bottom of the print menu with the first choice selected.

You may type in your own prototype document name to replace 0000.

When you do this, this prototype name will be shown for as long as you use word processing without returning to the global menu. If you return to the global menu and come back to the word processing main menu, the prototype document will be 0000 again.

CHANGING THE 0000 PROTOTYPE DOCUMENT

Since the default prototype document is always 0000, one of the alternatives open to you is to revise 0000. When you do this, every time you use word processing you will have your own settings available as 0000 without speci-fying another prototype. The method for changing 0000 is the same as chang-ing any other prototype document.

PROTOTYPE DOCUMENT NAMES

You may want to give unique names to your prototype documents to dis-tinguish them from text documents. If you look on the document index

3-48 Page and Document Layout 4/83

described in Part 6, you won't be able to distinguish between prototype documents and text documents. You may want to use a numbering scheme, like 0000 and 0001, or you may want to begin all names with the phrase proto, as in protol and proto2.

SETTING EDITING STANDARDS

You create a prototype document like any other document up to the point where you see the editing screen. At this point, you change any of the standards that are changed on the editing screen just as you would with a text document. In addition, you may create as many additional format lines as you like. Then, when you create a new document by using this prototype, you have multiple format lines to use immediately.

SETTING PRINT STANDARDS

After creating the editing standards, you can change the printing standards by changing settings on the print menu. "Print" the prototype document by selecting the print activity from the main menu. When you get to the print menu, change the settings you need. Then press the Execute key to save the changes.

HOW LIBRARIES RELATE TO THE PROTOTYPE DOCUMENT

To understand more about what a prototype document does, you need to know about libraries. A library is a group of documents gathered together as a single unit for identification purposes. All of the documents you've been working with or creating thus far are in one library. You may have noticed the phrase "Creation library is /u/training" on the main menu. This means that you are currently using a library called "/u/training."

You can have as many libraries on your system as there is space for them, and this is described in Part 7. For now, what you need to know is that there is no limit to the number of prototype documents you can have available for each library. When you create a new library and then create new documents in it, you'll see the 0000 prototype document which you can change to make it unique for that library. You can also use prototype documents from differ-ent libraries by typing the complete location, or pathname. Pathnames are explained in Part 6.

4/83 Prototype Documents 3-49