ENTERING TEXT IN COLUMNS

TYPES OF COLUMNS

Three different types of columns can be used to arrange text in vertical groupings:

o Tabbed columns are held in place with tabs.

Tabbed columns can be easily cleared, moved, or copied. Tabbed columns are most often used for statistical or numeric data. Figure 10-1 shows text formatted with tabbed columns.

o Serpentine columns keep text together on a page, so that i t flows from the bottom of one column to the top of the next column across the page like a snake. Figure 10-2 shows text formatted with serpentine columns.

o Synchronized columns keep text in two or more columns side by side. The tops of columns are aligned with each other across the page. As you enter text, i t is kept in the same column, independent of page breaks. When you indicate that you want text to be in a new column, the beginning of the new column is aligned with the top of the previous one.

Synchronized columns are usually used if the text in each column is distinctly separate.

Figure 10-3 shows text formatted with synchro-nized columns.

Synchronized and serpentine columns are mutually exclusive. Tabbed columns, however, can be used within either a synchronized or a serpentine column.

For more information on the mentioned in this section,

"Commands and Options."

commands and menus see Section 18,

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Figure 10-1. Screen Showing Text as Tabbed Columns.

TABBED COLUMNS

Columns of text or data can be positions across the page with tabs.

9, "Using Tabs,"" for information on and entering text using tabs.

WHEN TO USE TABBED COLUMNS

held at set See Section setting tabs

Tabs are an easy and efficient way to enter data for tables and short columns. They are recom-mended for use with statistical or numeric tables.

Text does not have to be numeric for you to use tabbed columns. However, i t is useful to consider using serpentine or synchronized columns for non-numeric data.

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Figure 1"-3. Screen Showing Text as Synchronized

SELECTING A TABBED COLUMN

CODE-f9 (MARK COLUMN) only works within a table.

A table is a paragraph containing tab stops and tab symbols. Any adjacent paragraph (s) with the same tab stops and at least one tab symbol are included in the table.

Mark Column selects the tab stop and the column of text nearest to the cursor. The Word Processor makes the selection across more than one paragraph, if the paragraphs are defined as one table.

Before selecting a column, the Word Processor checks for adjacent paragraphs' with the same tab stops, then highlights the text associated with each tab stop.

The selection can be extended using BOUND in the same way that other selections are extended.

You can select lines or paragraphs as usual when using tabs.

ADDING NUMBERS IN A TABBED COLUMN

When creating a tabbed table, remember that you can use the Word Processor's calculation facilities to make mathematical calculations.

Any column of data can be added by selecting the column and pressing CODE-=. Figures in paren-theses are treated as negative numbers.

You can also calculate the value of any complete mathematical expression in text by selecting i t and pressing CODE-=. Expressions must include the mathematical symbols for the opertions you want the Word Processor to perform. (For more in-formation on calculation see the Add Row Column command description in Section 18, "Commands and Options.")

MOVING OR COPYING TABBED COLUMNS

You can move the column of tabbed text around and move the tab stop at the same time by using CODE-f9 (MARK COLUMN) to select the column and pressing either MOVE or COPY. The new tab stop is placed at the point where the shadow cursor appears in the ruler display when you press MOVE or COPY.

MOVE and COpy work in the same way with tabbed columns as with other selections.

If you move a column too close to another, the existing column is moved over to make room.

CLEARING TABBED COLUMNS

Clearing a tabbed column removes text but does not remove the associated tab stop. To clear a column of text, select it, and press CODE-DELETE.

DELETING TABBED COLUMNS

Deleting a column removes both the text and the tab stop. To delete a column, select it, and press DELETE.