Please note that in the instructions below the exclusion list and the categorization dictionary are both referred to as "dictionary".
To open an existing dictionary
· Select the dictionary from the Categorization drop down list. If the dictionary is not listed, click the button to display a dialog box that will let you browse through folders and select the dictionary.
To create or copy a dictionary
· Click the button located to the right of the exclusion list or of the categorization dictionary.
A dialog box enables specifying the name and location of the new dictionary file. If a dictionary file is already active, it will ask whether existing entries should be copied to the new dictionary file. If you answer Yes, all entries in the previously opened dictionary will be retrieved and stored in the new one. Answering No will result in an empty dictionary.
To add new words to the dictionary From the Dictionaries page
· In the Dictionary Viewer group box, select the dictionary to which you would like to add new words.
· Press on the button and select Words/Phrases...
From the Frequencies page
· Select the rows containing the words you would like to add.
· Press on the button or press the right button of the mouse.
· Select the dictionary to with you would like to add the selected words.
From the Crosstab page
· Select the rows containing the words you would like to add.
· Press the right button of the mouse to display a pop-up menu.
· Select the dictionary to with you would like to add the selected words.
Note: You may also drag and drop a word into the dictionary panel to the right of the frequency table (see Using the Dictionary Panel, page 41).
From the text editor
· Select the word you would like to add.
· Click the button or press the right button of the mouse to display a pop-up menu.
· Select the dictionary to with you would like to add the selected words.
If you choose to add a word to the exclusion list, the word will automatically be stored in this file without any dialog box. If the Inclusion dictionary is selected, the program will display a dialog box similar to the following:
To add new items to an existing category:
· Type de words or phrases you would like to add in the edit box, one item per line. Spaces are automatically replaced by an underscore character.
· Select the proper category from the right panel.
· Click the Add button.
To add new items to a new content category:
· Type the words or phrases you would like to add in the edit box, one item per line. Spaces are automatically replaced by an underscore character.
· Set the check box on the right panel to New Category.
· Type the name of the new category as select the existing category under which this new category should be stored. To create a main category, select the < ROOT > item.
· Click the Add button.
Wildcards such as * and ? are supported.
Weights can also be assigned to specific categorization, so that a specific word, word pattern, or expression may count for more than one instance of the concept. The default value for this option is 1.
To use a lower or higher value, edit the Weight option either by entering a new numeric value in the edit box or by clicking the spin buttons to increase or decrease this value. Valid weight can be any floating point value higher than zero.
If you want to add a word to a non existing category, you first need to create such a category (see below) and then follow the above steps to add the word to this new category.
To add categories to the inclusion dictionary:
From the Dictionaries page
· In the Dictionary Viewer group box, select the Inclusion radio button.
· Press on the button and select Category. The Add Categories dialog box will appear.
· Select the Main Category or the Subcategory radio button depending on whether you want this new category to appear at the main level or whether you want it to be created under an existing category.
If you choose to create a sub-category, you then need to select from the Location outline the category under which you would like to store it.
· Type the category names you would like to add in the edit box, one item per line, and click the Add button.
To remove an entry or a category from a dictionary:
· Select the Dictionaries page by clicking the first tab at the top of the dialog box.
· In the Dictionary Viewer group box, select the dictionary from which you would like to remove words or categories.
· Select the words or categories you would like to delete and click the button. If a non-empty category is selected, you will be asked to confirm its deletion. If you answer Yes, all words and subcategories belonging to this category will also be erased.
To edit an entry in a dictionary:
· Select the Dictionaries page by clicking the first tab at the top of the dialog box.
· In the Dictionary Viewer group box, select the dictionary containing the words or categories you would like to edit.
· Select the item you want to modify and click the button.
To search for an entry in a dictionary:
· Right-click anywhere in the categorization dictionary.
· Select the FIND command from the pop-up menu. A search dialog box will appear.
· Type the desired search string in the Find What edit box. To restrict the search to items starting with the search string, enable the Match Beginning of Item option and to restrict it to whole words matching the search string, enable the Match Whole Word Only.
· Click the Find button to search the first item matching the entry. Clicking this button again finds the next occurrence of the search string, starting at the currently selected item.
Moving words or categories using drag and drop
The easiest way to change the structure of an inclusion dictionary is by using drag and drop operations.
Using the mouse, you can move a word to a different category, move an existing category or sub-category to another location on the main level or under an existing category. There are two ways to perform such kind of drag and drop operation:
1) For single move operation
· Press and hold down the ALT key
· Click the item in the dictionary you would like to move and keep the mouse button down
· Move the mouse to the desired location and release the mouse button.
2) For multiple move operations
Another way to achieve multiple drag and drop operations is by enabling the Drag & Drop check box located on the left of the dictionary.
To perform such operations, you first need to enable the drag & drop editing feature:
· Select the Dictionaries page by clicking the first tab at the top of the main window.
· In the Dictionary Viewer group box, select the categorization dictionary.
· Check the Drag & Drop Editing check box.
· Click the item you want to move, and hold the mouse button down.
· Then, drag the item over its new location and release the mouse button.
By default, the dragged item is stored under the category at the cursor position. To move a word or a category to the main level or to the same level as the category under the cursor, simply hold the ALT key while dropping the dragged item.
Moving a word to a distant category
· Select the item you would like to move.
· Click the right button of the mouse to display the contextual menu.
· Select the Move To command.
· Choose the category where the selected item should be moved and click OK.