Total Quoted Cost for the Supply and Installation of
BIDDER’S SIGNATURE :
DISTRICT RURAL DEVELOPMENT AGENCY, SALEM
Part B
(To be enclosed in Envelope B)
GOVERNMENT OF TAMIL NADU Price Bid (Part B)
Rural Development and Panchayat Raj Department
District Rural Development Agency, Salem District
Tamilnadu Village Habitations Improvement (THAI) Scheme
Name of the Work :
Supply and Installation of Scheme Information Board / Work Details Board / Work Site Board for the THAI Village Panchayats for the Year 2015-16 in Salem DistrictTotal Quoted Cost for the Supply and Installation of Information Boards (in Rs.) in figures
in words
:
BIDDER’S SIGNATURE :
SCHEDULE – A
Supply and Installation of Scheme Information Board for the THAI Village Panchayats for the Year 2015-16 in Salem District
Sl.
No Description of materials Quantity Rate in Rupees Amount in Rupees
In Figures In Words In Figures In Words 1 6’ x 4’ Steel Information Board to be placed in HQ Habitation
Supplying and Fixing in position of MS Name board of size 6' x 4' 1.80m above ground level (Bottom of the name board) with vertical frames using MS pipes of 2.90mm thick, 50mm nominal bore and 60.3 mm outer dia as per IS 1161-1979 including a 6"steel plate at the bottom and grouting the name board vertical post with CC 1:3:6 using 20mm HBG metal to a depth of 0.60m below Ground level. The top frame of the name board surrounded by ISA 40 x 40 x 5mm thick with 2 vertical stiffner equally spaced for the name board using MS flat 40 x 5mm size fitted with MS sheet 20g pasted with Vinyl sheet printed with approved wordings as directed by the departmental officers, including cost of materials and labour, conveyance charges and fixing in position at the places as directed by the departmental officers.
590nos.
Bidder’s Signature Sl.
No Description of materials Quantity Rate in Rupees Amount in Rupees
In Figures In Words In Figures In Words 2. 4’ x 6’ Steel Work Details Board to be placed near Panchayat Office
Supplying and Fixing in position of MS Name board of size 4' x 6', 1.80m above ground level (Bottom of the name board) with vertical frames using MS pipes of 2.90mm thick, 50mm nominal bore and 60.3 mm outer dia as per IS 1161-1979 including a 6"steel plate at the bottom and grouting the name board vertical post with CC 1:3:6 using 20mm HBG metal to a depth of 0.60m below Ground level. The top frame of the name board surrounded by ISA 40 x 40 x 5mm thick with 2 horizontal stiffeners equally spaced for the name board using MS flat 40 x 5mm size fitted with MS sheet 20g pasted with Vinyl sheet printed with approved wordings as directed by the departmental officers, including cost of materials and labour, conveyance charges and fixing in position at the places as directed by the departmental officers.
91nos.
Sl.
No Description of materials Quantity Rate in Rupees Amount in Rupees
In Figures In Words In Figures In Words
3. 3’ X 4’ Steel Work Details Board to be placed in other Habitations Supplying and Fixing in position
of MS Name board of size 3' x 4' 1.80m above ground level (Bottom of the name board) with vertical frames using MS pipes of 2.90mm thick, 40mm nominal bore and 48.3 mm outer dia as per IS 1161-1979 including a 6"steel plate at the bottom and grouting the name board vertical post with CC 1:3:6 using 20mm HBG metal to a depth of 0.60m below Ground level. The top frame of the name board surrounded by ISA 35 x 35 x 5mm thick with a horizontal stiffener placed at the centre of name board using MS flat 40 x 5mm size fitted with MS sheet 20g pasted with Vinyl sheet printed with approved wordings as directed by the departmental officers, including cost of materials and labour, conveyance charges and fixing in position at the places as directed by the departmental officers.
503nos.
Bidder’s Signature Sl.
No Description of materials Quantity Rate in Rupees Amount in Rupees
In Figures In Words In Figures In Words
4. 4’ X 3’ Steel Work Site Board to be placed in Work Site Supplying and Fixing in position
of MS Name board of size 4' x 3' 1.80m above ground level (Bottom of the name board) with vertical frames using MS pipes of 2.90mm thick, 40mm nominal bore and 48.3 mm outer dia as per IS 1161-1979 including a 6"steel plate at the bottom and grouting the name board vertical post with CC 1:3:6 using 20mm HBG metal to a depth of 0.60m below Ground level. The top frame of the name board surrounded by ISA 35 x 35 x 5mm thick with a horizontal stiffener placed at the centre of name board using MS flat 40 x 5mm size fitted with MS sheet 20g pasted with Vinyl sheet printed with approved wordings as directed by the departmental officers, including cost of materials and labour, conveyance charges and fixing in position at the places as directed by the departmental officers.
582nos.
(To be signed only with successful Bidders)
Part – C
(MODEL FORM OF CONTRACT / AGREEMENT)
To be executed on a Rs.20/- Non-judicial Stamp paper by the Successful Bidder for the supply and installation of Information Board / Work Details Board / Work Site Board for THAI Village Panchayats for the year 2015-16 in ... under “Composite turn key Supply cum Installation contract’ (NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS MODEL FORM AT THE TIME OF SUBMISSION OF TENDER)
This Deed of Agreement made this ... day of ... 2015, between M/s... having its Registered Office at ...
represented by its ... hereinafter called the Successful Bidder on the one part
AND
DRDA having its office at ... represented by the Collector/Chairman, hereinafter called the Purchaser on the other part.
Whereas the Party of the Second part (purchaser) has invited competitive offers for the supply and installation of Information Board / Work Details Board / Work Site Board to DRDA, ... District vide ... and upon successful bid, the party of the First Part (successful bidder) has offered to supply and install Information Board / Work Details Board / Work Site Board under “Composite turn key Supply cum installation Contract at Competitive rates.
Now both the parties have agreed as follows:
I. (1) The Successful Bidder agrees to the supply and installation of Information Board / Work Details Board / Work
Site Board as in Tender Documents (quantity and rate) to the Purchaser before the specified date.
2. The price finalised is firm and valid up to agreement period and is not subject to enhancement on any ground.
3. The Price quoted should also include excise duty, surcharge, VAT, freight, Octori, transit insurance, loading, unloading, installation at site and any such other levies that may be applicable to the centres furnished in the work order. The price of Information Board / Work Details Board / Work Site Board as a whole is quoted.
4. Information Board / Work Details Board / Work Site Board to be supplied under this Contract are to be of the quality as per specifications and standards as in tender document.
5. If any sub-standard materials are supplied, they should be replaced at Bidder’s own cost within the stipulated time. Like-wise, if any materials are received in damaged condition, they will have to be replaced by the Bidder at his own cost.
6. In the event of any breach of agreement at any time on the part of the Successful Bidder, the contract shall be terminable by DRDA without compensation to the Successful Bidder. The contract may also be put to an end at any time by the Purchaser upon giving seven days notice to the Successful Bidder.
7. This agreement shall remain in force upto ...
8. DRDA reserves the right to reduce or increase the quantity requirements ordinarily to an extent of 25% of the Tendered quantity as per the provisions of Rule 14(9) of Tamil Nadu Transparency in Tender Rules, 2000.
II. Supply and installation of Information Board / Work Details Board / Work Site Board
a. The Successful bidder should complete 30% of the total number ordered within 1 month, 60% within 2 months and 100% within 3 months from the date of clearance of the Information Board / Work Details Board / Work Site Board for the quality of supply and installation of Information Board / Work Details Board / Work Site Board. The time frame of supply and installation of Information Board / Work Details Board / Work Site Board is also indicated in the table given underneath:-
Sl.No Time Period Reference Cumulative percentage of Information Board / Work Details Board /
Work Site Board
1 Within one month From the date of work
order
30%
2 Within two months 60%
3 Within three months 100%
b. If the bidder fails to adhere to any of the above milestones (like setting up Information Board / Work Details Board / Work Site Board and other deadlines indicated above) the Collector will issue a show-cause notice for cancellation giving 15 days time to the Contractor. At the end of this time limit, the Collector, reserves the right to pass orders of cancellation or otherwise based on merits.
III. WORK ORDER
After successful execution of the Agreement and payment of Security Deposit, “Firm Work Order” for the supply and installation of Information Board / Work Details Board / Work Site Board for THAI Village Panchayats for the year 2015-16 in the package will be issued
to the successful Bidders by the Collectors / Chairman, DRDA, Salem District.
IV. GUARANTEE :
The Supplier shall have to guarantee the materials supplied for non-consumable items for 1 year period from the date of receipt of supply and Installation of Information Board / Work Details Board / Work Site Board as per specification mentioned in the Tender Documents.
V. TERMS OF PAYMENT:
Payment for a Information Board / Work Details Board will be made only at the Rural Development Agency Office from out of IEC funds and Work Site Board at DRDA / concerned Block Development Office from scheme funds(to be charged in the estimate) after supply and proper installation of all components within a Information Board / Work Details Board / Work Site Board is fully completed and after the Certificate of completion of supply and installation of Information Board / Work Details Board / Work Site Board is furnished by Village Panchayat President and Block Engineer and countersigned by BDO (Village Panchayats). If a particular Information Board / Work Details Board / Work Site Board is not fully completed, no part payment will be made for that Information Board / Work Details Board / Work Site Board. Where some components of Information Board / Work Details Board / Work Site Board cannot be put up at a particular place, it should be installed in another suitable location in the Village. Only when a particular component cannot be put up at all in a centre due to special circumstances, prior permission of the Project Director, DRDA., is to be obtained to exempt installation of the Information Board / Work Details Board / Work Site Board. In such cases, the value of that
component will be deducted at the time of payment for the Information Board / Work Details Board / Work Site Board.
VI. PENALTY CLAUSE :
a) Forfeiture of EMD / SD: If the successful Bidder fails to act according to the Tender conditions or withdraws the offer after their tender has been accepted, their EMD/SD will be forfeited by the District Collector / Chairman, DRDA.
b) If the accepted Bidder fails to remit the SD within the above said period, the EMD remitted by him will be forfeited by the District Collector / Chairman and their Tender will be held void. The District Collector / Chairman will have the right to divert the order to other Bidders.
c) Penalty for delay in supply and installation:
In case of delay of 30 days beyond the stipulated 3 months period, 5% of the total value of the defaulted quantity will be claimed as penalty. In case of delay between 30-60 days, 10%
of the total value of the defaulted quantity will be claimed as penalty. For delays beyond 60 days, the work order will be cancelled, Security deposit forfeited and contractor black listed.
However, as earlier mentioned, the District Collector can cancel the contract if any of the milestones as referred to earlier are not achieved in the intermediate period.
d) Violation in Terms and Conditions:
For any violation in terms and conditions maximum penalty of blacklisting the Bidders besides recovery of cost plus 100%
penalty and forfeiture of Security Deposit would be imposed.
VII. GENERAL :
i. The Successful Bidder hereby agrees to get the refund of incentive, excise duty and proportionate Sales Tax from concerned authorities and pass it on to DRDA if the Government or any other appropriate agency reduces the Excise Duty or Sales Tax or give incentive of any type retrospectively after supplying the ordered material, failing which action will be taken to recover the balance amount from the Successful Bidder.
ii. The Contract or any part / share of interest in it is not to be transferred or assigned by the Successful Bidder directly or indirectly to any person or persons whomsoever without the written consent of the DRDA.
iii. The enclosures, to the Tender Document, viz., the detailed final offer of the Successful Bidder for every THAI Villages of Districts and the purchase order respectively will form part of this contract. Wherever, the offer conditions furnished by the Successful Bidder are at variance with conditions of this contract or conditions stipulated in the purchase order, the latter shall prevail over the offer conditions furnished by the Successful Bidder.
iv. The Tender conditions and other documents accompanying the Tender documents will form an integral part of this contract.
v. Any notice to the Successful Bidder shall be deemed to be sufficiently served, if given or left in writing at their usual or last known place of abode or business.
Collector/ chairman, DRDA, Salem