STATE TO STATE LOAN QUESTIONNAIRE FINEXPO
TREASURY
International and European Financial Affairs
Year : Annexes :
General information
Information on the Applicant
Applicant
The Public Institution guarantor, the Ministry of the involved State or third party which is covered by the guarantee of its government.
Address:
Phone nr: Fax: . E-mail :
Chief project officer :
Contact person for this file :
Context
National context
Succinctly describe the political, economical, social and cultural context of the country and region involved and detail the orientations and the objectives which present an interest for the project.
Sectoral context
Describe the situation and the policy of the sector to which the project belongs, with a special attention to the region in which the project is located. At the same time, give a general idea of other projects that have been carried out or planned in the same sector during the last five years. How have these projects been financed ?
General information on the project
Designation of the project
The export transaction consists of:
□ Performance of works
□ Performance of research or design
□ Provision of services
□ Supply of goods
□ Supply of ‘stand-alone’ equipment
□ Supply of a complete installation/infrastructure
General description of the projected activities
How are the projected activities integrated into the economic policy and the development of the country?
Location of the region where the activities will be developed.
Organisation(s) which will contribute to the achievement of these activities : give the name as well as a short description of the objective and the activities of this/these organisation(s).
Assumptions, risks and preliminary conditions
Are there any conditions which must be fulfilled before the project starts ?
Which events and decisions located outside the boundaries of the project can have an impact on the development of the activities as well as on the achievement of the objectives ?
Describe the specific risks which, even though not being under the responsibility of the project, fall nevertheless under its zone of influence and which must therefore be taken into account.
Target group for the activities
Give an overall description of the local groups of people targeted by the activities;
Social situation of the targeted group;
How will the local population be affected by the activities ? Objectives of the activities
Describe the concept of the project, the proposed solutions and the method to be applied. What are the intermediate and final results expected ? Specify the
quantitative and qualitative indicators used for the evaluation of the intermediate and final results.
In which manner will the activities improve the situation of the targeted group over the long term ?
How do the activities fit into the social, cultural and economic development ?
The impact of the project on development
How will the project favour the sustainable development ? (sustainable development : improvement of the situation of the targeted population without compromising the chances of development of the future generations).
How does the project contribute to the sustainability goals?
What is the technical feasibility of the project ? Considering the local situation (capital availability, factors of production, knowledge) is the technology to be used suitable ? Which efforts are deployed in terms of transfer of technical knowledge ? What kind of training is expected to be given to the managers for the implementation of the project ?
Institutional feasibility. Which institution (ministry, parastatal, state-guaranteed organisation) will be responsible for the follow-up and further work on the project in the future?
Financial feasibility.
Give an overview of the expected running costs and costs for maintenance and replacement investments. How will these costs be financed after the final disbursement under the project?
Describe the effectiveness of the proposed activity (the contribution of the expected results to achieving the objectives - efficiency, effectiveness).
Describe the efficiency of the proposed activity (are the expected results in proportion to the resources deployed ? - efficience, efficiency)
The ethical aspects of the project Background information:
As a participating member state of the United Nations, the submitting state accepts the
Universal Declaration of Human Rights and the related International Convention on the Rights of the Child.
Finexpo's operation is based on the OECD guidelines and arrangement. As a result, the submitting state, by means of an untied state loan, indirectly follows these OECD guidelines and arrangements and the ethical issues associated with them.
- Does the project respect the ethical aspects such as the promotion of human rights,
employment and labour relations, a better environment, combating bribery and corruption, the provision of information and consumer interests as described in the OECD due diligence manual on (international) Responsible business conduct (RBC)?
- Will the applicant State encourage the entrepreneur of this project to follow the OECD due diligence manual on RBC?
- Is the project in line with the UN Global Compact initiative and the related UN Guiding Principles for Business and Human Rights and will the applicant State pursue this?
If so, what monitoring mechanisms and awareness-raising actions are in place to follow up on this project?
- Is the applicant State a member of the International Labour Organization (ILO) and does it follow the recommendations of the Declaration on Fundamental Principles and Rights at Work?
- Will these ethical aspects and guidelines be conditions during the international call for tenders and included in the specifications as well as during the implementation of the project?
If so, do the submitting State and the selected company allow Finexpo and/or the Belgian development agency Enabel to check this during organised missions and the assessment of evaluations via interim and final reports?
The human rights aspects of the project
Has a human rights assessment (HRDD) been carried out or is it planned?
0 Carried out on the following date 0 Not carried out but planned:
0 Not planned 0 Unknown
To your knowledge, will this project have beneficial effects in terms of human rights?
0 Yes 0 No 0 Unknown
Please explain
To the best of your knowledge, will this project give rise to or contribute to
0 Relocation of the population 0 Expropriations
0 Major changes in the way of life of the local population 0 None of the above
0 Unknown
The impact of the project on the environment
Is the project located :
□ In an agricultural area
□ In a residential area
□ On an existing site/existing infrastructure (port, airport,…)
□ In an environmentally sensitive area *
□ In a mixed-use site (specify)
□ On an off-shore site
□ On a site without specific use
* If so, please tick off in the list below:
Environmentally sensitive areas (see list of websites in the explanatory note):
□ Exceptional marine environments (coral reefs,…)
□ Insular environments
□ Exceptional coastal areas (marchlands, mangroves,…)
□ Areas threatened by desertification
□ Areas subject to erosion
□ Protected areas (world heritage sites), national parks
□ Areas protected by virtue of an international convention
□ Areas of cultural, historical or archaeological interest
□ Landscape areas of major interest (greenfield sites)
□ Zones with high biodiversity
□ Tropical rain forests
□ Areas of interest for particularly vulnerable populations (nomads,…)
Which international or local environmental standards does the project meet? Has an environmental permit been awarded by the local authorities?
What are the environmental factors surrounding the project?
Which are, if any, the environment impact assessments that have been undertaken?
Give the references of such assessments and summarize the decisions that have been taken. Is an environmental management plan available or is it planned?
What are the positive and negative impacts of the project on the environment?
How can the potential risks on environment be controlled? In this respect, which alternative solutions can be considered?
The institutional feasibility
Which institution (Ministry, State corporation, organism with State guarantee) will be responsible for the implementation of the project in the future?
The financial feasibility
Provide an estimate of the operating and maintenance costs as well as the costs of alternative investments. How will these costs be financed after completion of the project?
Describe the added value of the proposed activities (the expected results at the time the objectives will be achieved).
Describe the efficiency of the proposed activities (are the expected results in line with the resources invested?)
Implementation
Who organizes the international competitive bidding?
Is a feasibility study of the project already available?
Attach to this financial request a copy of the bidding documents.
On the basis of the bidding documents, give a budget estimate for following items :
Total amount : €
□ Expected expenses in foreign currency : - for the material € (provide details for the main items)
- raw materials €
- services €
(provide details for the main items)
- salaries €
- other added value € - Local expected expenses
- material
(provide details for the main items) - raw materials
- services
(provide details for the main items) - salaries
Anticipated financing
- State to State loan requested from the Kingdom of Belgium : - Other Official Development Aid (ODA) financing :
- Bilateral : - Multilateral : - Self financing :
- foreign currency - local currency - Commercial financing
Indicate the planned schedule of the activities. Enclose a planning showing the expected monthly progress of the works as well as the total duration of the project.
- Planning :
Location : Name : n Date : Signature :
Explanatory note: sensitive areas
Sensitive areas are mentioned among others on the websites of the following organisations:
The United Nations Environment Programme: http://www.unep-wcmc.org This website notably lists:
Protected areas, national parks and natural reserves;
Coral reefs;
Mangroves;
Forests;
The Ramsar convention: http://www.ramsar.org Unesco World Heritage List: http://www.unesco.org And more specifically about:
Coral reefs: http://www.reefbase.org
Desert areas: http://www.infoplease.com/ipa/AO778851.html
