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How to talk about data documentation – Are we ready to help researchers?

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(1)

How to talk about data documentation –

Are we ready to help researchers?

Mari Elisa Kuusniemi, Siiri Fuchs 6.4.2020 Tallinn

(2)

HELSINGIN YLIOPISTO HELSINGFORS UNIVERSITET UNIVERSITY OF HELSINKI

Long-term preservation of data requires good

documentation

• Metadata is usually poor and insufficient

• Researchers are self-taught about documentation

→ Level of understanding differs

Concepts, words and terms used by data librarians and researchers are different.

(3)

What means data documentation?

Documentation is the

process of describing data

• clarifying structure

• explaining variables used in a data set

• file naming conventions

• etc

(4)

HELSINGIN YLIOPISTO HELSINGFORS UNIVERSITET UNIVERSITY OF HELSINKI

How to talk about data documentation with

researchers? 

Our solution to this problem 1. Documentation guide

2. Documentation expert in data support

(5)
(6)

HELSINGIN YLIOPISTO HELSINGFORS UNIVERSITET UNIVERSITY OF HELSINKI

We have used for:

• Background material & discussion tool with researchers

• Evaluating of FAIRness of the data set

• Estimate the time & resources needed for improving documentation to

FAIRenough level

Documentation check

list

(7)

The goal was FAIRenough data set (1/2)

Mandatory elements marked with a star

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Tavoitteena FAIRenough:

Tähdelliset elementit vaaditaan (2/2)

(9)

Documentation expert in data support

New role would include:

• consultation services

• courses

• develop organisational processes and tools

• cooperate with data archives

(10)

Thank you!

Mari Elisa Kuusniemi, Siiri Fuchs

ORCID: 0000-0002-7675-287X, 0000-0003-1391-9959

HELSINGIN YLIOPISTO HELSINGFORS UNIVERSITET UNIVERSITY OF HELSINKI

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