Printer Basics

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User's Guide

Provides information for general using of the printer, maintenance, solving problems, and product specifications.

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About the Manuals

Introduction to the Manuals. . . 6

Using the Manual to Search for Information. . . 6

Marks and Symbols. . . 8

Descriptions Used in This Manual. . . 8

Operating System References. . . 8

Important Information. . . .9

Important Safety Instructions

Setting Up the Printer. . . .10

Using the Printer. . . 11

Handling the Consumable Products. . . 11

Protecting Your Personal Information. . . 12

Disposing of European Printer Models. . . 12

Printer Basics

Part Names and Functions. . . 13

Turning the Power On and Off. . . 16

Control Panel. . . 18

Control Panel Part Names. . . 18

Touch Screen Operations. . . 19

Home Screen Configuration. . . 20

Menu Screen Configuration. . . 21

Access Control and Login. . . .22

Preparing the Printer

Managing Contacts. . . 23

Registering Contacts. . . 23

Registering Grouped Contacts. . . 24

Registering Frequently Used Contacts. . . 24

Register Contacts on a Computer. . . 25

Backing up Contacts using a Computer. . . 25

Registering a Favorite Setting. . . 25

How to Register. . . 25

How to Use. . . 26

Adding a Shortcut to the Home Screen. . . 26

Loading Papers. . . 26

Available Paper Types and Capacities. . . 26

Unavailable Paper Types. . . .29

Paper Handling. . . 29

Paper Storage. . . .30

How to Load Papers. . . 30

Setting the Paper Type. . . 32

Placing Originals. . . 32

Placing Originals on the ADF. . . 33

Placing Originals on the Scanner Glass. . . 34

Detecting the Original Size Automatically. . . 35

Inserting an External USB Device. . . 36

Inserting and Removing an External USB Device. . . 36

Menu Options for Settings. . . 36

Menu Options for Basic Settings in General Settings. . . 36

Menu Options for Printer Settings in General Settings. . . 38

Menu Options for Network Settings in General Settings. . . .42

Menu Options for Web Service Settings in General Settings. . . .43

Menu Options for Scan Settings in General Settings. . . 43

Menu Options for System Administration in General Settings. . . .43

Menu Option for Print Counter. . . 44

Menu Option for Supply Status. . . 44

Menu Options for Maintenance. . . 44

Menu Option for Language. . . .44

Menu Options for Printer Status/Print. . . .44

Menu Options for Contacts Manager. . . 45

Menu Options for User Settings. . . 45

Menu Option for Authentication System. . . 46

Saving Power. . . 46

Saving Power - Control Panel. . . 46

Copying

Copying. . . 47

Copying Basics. . . 47

Performing 2-Sided Copying. . . 48

Copying Multiple Originals onto One Sheet of Paper. . . .48

Stacking Each Set of Copies by Alternately Rotating 90 Degrees or by Offsetting. . . 49

Menu Options for Copying. . . .50

Basic Settings Menu Options for Copying. . . 50

Advanced Menu Options for Copying. . . 52

Scanning

Scanning Using the Control Panel. . . 55

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Saving the Scanned Image to a Shared Folder

or FTP Server. . . 55

Scanning to an Email. . . 63

Scanning Using the Settings Registered on the Computer (Document Capture Pro). . . 66

Scanning to a Memory Device. . . 69

Scanning to the Cloud. . . 72

Scanning Using WSD. . . 73

Scanning from a Computer. . . .76

Authenticating Users on Epson Scan 2 when Using Access Control. . . 76

Scanning Using Epson Scan 2. . . 76

Scanning from Smart Devices. . . 79

Installing Epson iPrint. . . 79

Scanning Using Epson iPrint. . . 79

Scanning by Touching Smart Devices to the N-Mark. . . 80

Printing

Printing Files from a Memory Device. . . 82

Printing JPEG Files from a Memory Device. . . 82

Printing PDF or TIFF Files from a Memory Device. . . .83

Menu Options for Memory Device. . . 83

Printing from the Printer Driver on Windows. . . 86

Accessing the Printer Driver. . . 86

Printing Basics. . . .87

Printing on 2-Sides. . . .89

Printing Several Pages on One Sheet. . . 90

Printing and Stacking in Page Order (Reverse Order Printing). . . 90

Printing a Reduced or Enlarged Document. . . 91

Inserting Separator Sheets. . . 92

Storing Data in the Printer's Memory for Printing. . . .93

Printing One Image on Multiple Sheets for Enlargement (Creating a Poster). . . 94

Printing with a Header and Footer. . . 100

Printing a Watermark. . . 101

Printing Password-Protected Files. . . 102

Printing Multiple Files Together. . . 102

Adjusting the Print Tone. . . .103

Printing to Emphasize Thin Lines. . . 103

Printing Clear Bar Codes. . . 104

Canceling Printing. . . 104

Menu Options for the Printer Driver. . . 105

Printing from the PostScript Printer Driver on Windows. . . 108

Using an Optional Device with a PostScript Printer Driver. . . 109

Menu Options for the PostScript Printer Driver 110 Canceling Printing. . . 112

Printing from the Printer Driver on Mac OS. . . 112

Printing Basics. . . 112

Printing on 2-Sides. . . .114

Printing Several Pages on One Sheet. . . 115

Printing and Stacking in Page Order (Reverse Order Printing). . . 115

Printing a Reduced or Enlarged Document. . . . 116

Canceling Printing. . . 117

Menu Options for the Printer Driver. . . 117

Making Operation Settings for the Mac OS Printer Driver. . . 119

Printing from the PostScript Printer Driver on Mac OS. . . 120

Using an Optional Device with a PostScript Printer Driver. . . 121

Menu Options for the PostScript Printer Driver 121 Canceling Printing. . . 122

Printing from Smart Devices. . . .123

Using Epson iPrint. . . 123

Canceling Ongoing or Queued Jobs. . . .125

Options

Types and codes of Optional Items. . . 126

Printer Settings When Using the Finisher Unit. . . .126

Ejecting Paper and Stapling Using the Finisher Unit. . . .126

Using the Manual Staple. . . 127

Using the Paper Cassette Lock. . . .128

Consumables

Ink Cartridge. . . 130

Ink Cartridge Handling Precautions. . . 130

Ink Cartridge Codes. . . 131

Ink Cartridge Replacement Method. . . 132

Checking the Ink Levels. . . 132

Maintenance Box. . . 132

Maintenance Box Handling Precautions. . . 132

Maintenance Box Code. . . .133

Replacing the Maintenance Box. . . 133

Checking the Available Space in the Maintenance Box. . . 134

Staple Cartridge. . . 134 Contents

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Staple Cartridge Replacing. . . 134

Network Service and Software Information

Application for Scanning Documents and Images (Epson Scan 2). . . 137

Adding the Network Scanner. . . 137

Application for Configuring Scanning from the Computer (Document Capture Pro). . . 138

Application for Configuring Printer Operations (Web Config). . . 139

Running Web Config on a Web Browser. . . 139

Running Web Config on Windows. . . 140

Running Web Config on Mac OS. . . .140

Software Update Tools (Software Updater). . . 140

Installing the Latest Applications. . . .141

Installing a PostScript Printer Driver. . . 142

Installing a PostScript Printer Driver - Windows. . . 142

Installing a PostScript Printer Driver - Mac OS. 143 Installing the Epson Universal Printer Driver (for Windows Only). . . 143

Uninstalling Applications. . . 144

Uninstalling Applications - Windows. . . .144

Uninstalling Applications - Mac OS. . . .145

Printing Using a Network Service. . . 145

Maintenance

Cleaning the Printer. . . 147

Checking the Circuit Breaker. . . 148

Checking the Clogged Nozzles. . . 150

Solving Problems

Descriptions on the Screen. . . 152

Clearing a Paper Jam. . . 153

Paper Jam Occurs Frequently. . . 154

Paper is Smeared or Scuffed. . . 154

Checking Messages on the LCD Screen. . . 154

Error Code on the Status Menu. . . 156

Copying Problems. . . 159

Cannot Copy. . . 159

Copy Quality Problems. . . .160

Cannot Copy as Expected. . . 161

Scanning Problems. . . .161

Cannot Start Scanning. . . 161

Scanned Image Problems. . . 162

Cannot Save Scanned Images to the Shared Folder. . . 165

Appendix

Technical Specifications. . . 179

Printer Specifications. . . 179

Scanner Specifications. . . 179

Interface Specifications. . . 180

Network Function List. . . 180

Wi-Fi Specifications. . . 182

Ethernet Specifications. . . 182

Security Protocol. . . 182

PostScript Level 3 Compatibility. . . 183

Supported Third Party Services. . . 183

External USB Device Specifications. . . 183

Supported Data Specifications. . . .183

Dimensions. . . 184

Electrical Specifications. . . 185

Environmental Specifications. . . 186

System Requirements. . . 186

Optional Product Specifications. . . 187

Finisher Unit Specification. . . 187

Finisher Bridge Unit Specification. . . 187

High Capacity Tray Specification. . . 188

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Font Information. . . 188

Available Fonts for PostScript. . . 188

Available Fonts for PCL (URW). . . 189

List of Symbol Sets. . . 191

Regulatory Information. . . 194

Standards and Approvals. . . 194

German Blue Angel. . . 195

Restrictions on Copying. . . 195

Where to Get Help. . . 195

Technical Support Web Site. . . .195

Contacting Epson Support. . . 196

Copyright. . . 202

Trademarks. . . 203 Contents

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About the Manuals

Introduction to the Manuals

The following manuals are provided with the product.

❏ Important Safety Instructions (paper manual)

Provides instructions to ensure the safe use of this product. Read the instructions before using the product.

❏ Basic Guide (paper manual)

Explains the basic contents of this product, preparing the software, and connecting with a computer.

❏ User's Guide (digital manual)

Provides information for general using of the printer, maintenance, solving problems, and product specifications.

❏ Administrator's Guide (digital manual)

Provides network administrators with information on management and printer settings.

The latest manuals and useful information that in each language are available from the site.

http://epson.sn/

The latest versions are also available from the following.

❏ Paper manual

Visit the Epson Europe support website at http://www.epson.eu/Support, or the Epson worldwide support website at http://support.epson.net/.

❏ Digital manual

Start EPSON Software Updater on your computer. EPSON Software Updater checks for available updates of Epson software applications and the digital manuals, and allows you to download the latest version.

Related Information

&“Software Update Tools (Software Updater)” on page 140

Using the Manual to Search for Information

The PDF manual allows you to search for information you are looking for by keyword, or jump directly to specific sections using the bookmarks. You can also print only the pages you need. This section explains how to use a PDF manual that has been opened in Adobe Reader X on your computer.

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Searching by keyword

Click Edit > Advanced Search. Enter the keyword (text) for information you want to find in the search window, and then click Search. Hits are displayed as a list. Click one of the displayed hits to jump to that page.

Jumping directly from bookmarks

Click a title to jump to that page. Click + to view the lower level titles in that section. To return to the previous page, perform the following operation on your keyboard.

❏ Windows: Hold down Alt, and then press ←.

❏ Mac OS: Hold down the command key, and then press ←.

Printing only the pages you need

You can extract and print only the pages you need. Click Print in the File menu, and then specify the pages you want to print in Pages in Pages to Print.

❏ To specify a series of pages, enter a hyphen between the start page and the end page.

Example: 20-25

❏ To specify pages that are not in series, divide the pages with commas.

Example: 5, 10, 15

About the Manuals

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Marks and Symbols

!

^Caution:

Instructions that must be followed carefully to avoid bodily injury.

c

^Important:

Instructions that must be observed to avoid damage to your equipment.

Note:

Provides complementary and reference information.

&Links to related sections.

Descriptions Used in This Manual

❏ Screenshots may vary depending on your computer's environment (such as OS or settings).

❏ Screens and procedures that appear in this manual are from Windows 10 or OS X El Capitan unless otherwise specified.

❏ Screens and menu items on the control panel may vary depending on the settings and situations.

Operating System References

Windows

In this manual, terms such as "Windows 10", "Windows 8.1", "Windows 8", "Windows 7", "Windows Vista",

"Windows XP", "Windows Server 2019","Windows Server 2016", "Windows Server 2012 R2", "Windows Server 2012", "Windows Server 2008 R2", "Windows Server 2008", "Windows Server 2003 R2", and "Windows Server 2003"

❏ Microsoft

®

Windows Server

®

2012 R2 operating system

❏ Microsoft

®

Windows Server

®

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2003 operating system Mac OS

In this manual, "Mac OS" is used to refer to macOS Mojave, macOS High Sierra, macOS Sierra, OS X El Capitan, OS X Yosemite, OS X Mavericks, OS X Mountain Lion, Mac OS X v10.7.x, and Mac OS X v10.6.8.

Important Information

❏ Unauthorized copying for all or any part of the contents of this manual is prohibited.

❏ The contents of this manual is subject to change without notice.

❏ The specifications and appearance of this product may vary in the future without prior notice for product improvement.

❏ If you have any questions, find any mistakes, missing descriptions in the manuals, please contact Epson support.

❏ Epson cannot assume responsibility for any damage caused as a result of operations performed in this manual.

❏ Epson cannot assume responsibility for any damage caused by not following the instructions in the manual, or for any damage caused by repairs or modifications performed by third parties other than Epson or a certified Epson engineer.

About the Manuals

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Important Safety Instructions

Read and follow these instructions to ensure safe use of this printer. Make sure you keep this manual for future reference. Also, be sure to follow all warnings and instructions marked on the printer.

Some of the symbols used on your printer are to ensure safety and proper use of the printer. Visit the following Web site to learn the meaning of the symbols.

http://support.epson.net/symbols

Setting Up the Printer

❏ Do not move the printer by yourself.

❏ Do not place or store the printer outdoors, near excessive dirt or dust, water, heat sources, or in locations subject to shocks, vibrations, high temperature or humidity.

❏ Place the printer on a flat, stable surface that extends beyond the base of the printer in all directions. The printer will not operate properly if it is tilted at an angle.

❏ Avoid places subject to rapid changes in temperature and humidity. Also, keep the printer away from direct sunlight, strong light, or heat sources.

❏ Do not block or cover the vents and openings in the printer.

❏ Allow space above the printer so that you can fully raise the ADF Unit (Automatic Document Feeder Unit).

❏ Leave enough space in front of the printer and to the left and right to perform printing and maintenance.

❏ Be sure the AC power cord meets the relevant local safety standards. Use only the power cord that comes with this product. Use of another cord may result in fire or electric shock. This product’s power cord is for use with this product only. Use with other equipment may result in fire or electric shock.

❏ Use only the type of power source indicated on the printer's label.

❏ Place the printer near a wall outlet where the plug can be easily unplugged.

❏ Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and off.

❏ Avoid electrical outlets controlled by wall switches or automatic timers.

❏ Keep the entire computer system away from potential sources of electromagnetic interference, such as loudspeakers or the base units of cordless telephones.

❏ The power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over.

Be particularly careful to keep all the power-supply cords straight at the ends and the points where they enter and leave the transformer.

❏ If you use an extension cord with the printer, make sure that the total ampere rating of the devices plugged into the extension cord does not exceed the cord's ampere rating. Also, make sure that the total ampere rating of all devices plugged into the wall outlet does not exceed the wall outlet's ampere rating.

❏ If you plan to use the printer in Germany, the building installation must be protected by a 10 or 16 amp circuit breaker to provide adequate short-circuit protection and over-current protection for the printer.

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Using the Printer

❏ Never disassemble, modify, or attempt to repair the power cord, plug, printer unit, scanner unit, or options by yourself, except as specifically explained in the printer’s manuals.

❏ Unplug the printer and refer servicing to qualified service personnel under the following conditions:

The power cord or plug is damaged; liquid has entered the printer; the printer has been dropped or the casing damaged; the printer does not operate normally or exhibits a distinct change in performance. Do not adjust controls that are not covered by the operating instructions.

❏ Take care not to spill liquid on the printer and not to handle the printer with wet hands.

❏ If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them thoroughly with soap and water. If the liquid crystal solution gets into your eyes, flush them immediately with water. If discomfort or vision problems remain after a thorough flushing, see a doctor immediately.

❏ Avoid touching the components inside the printer unless instructed to do so in this guide.

❏ Do not touch the areas indicated by caution labels inside the printer and the optional items.

❏ Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

❏ Do not use a telephone to report a gas leak in the vicinity of the leak.

❏ When connecting the printer to a computer or other device with a cable, ensure the correct orientation of the connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation may damage both devices connected by the cable.

❏ Do not insert objects through the slots in the printer.

❏ Do not put your hand inside the printer during printing.

❏ Do not use aerosol products that contain flammable gases inside or around the printer. Doing so may cause fire.

❏ Be careful not to trap your fingers when opening the covers, trays, cassettes, or when performing operations inside the printer.

❏ Do not press too hard on the scanner glass when placing the originals.

❏ Always turn the printer off using the

P

button. Do not unplug the printer or turn off the circuit breaker until the power light stops flashing.

❏ If you are not going to use the printer for a long period, be sure to unplug the power cord from the electrical outlet.

❏ Do not sit or lean on the printer. Do not put heavy objects on the printer.

❏ When using the printer, make sure you lock the adjuster bolts of the printer.

❏ Do not move the printer when the adjuster bolts are locked.

Handling the Consumable Products

❏ Be careful when you handle used ink cartridge, as there may be some ink around the ink supply port.

❏ If ink gets on your skin, wash the area thoroughly with soap and water.

❏ If ink gets into your eyes, flush them immediately with water. If discomfort or vision problems continue after a thorough flushing, see a doctor immediately.

❏ If ink gets into your mouth, see a doctor right away.

Important Safety Instructions

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❏ Do not disassemble the ink cartridge and the maintenance box; otherwise ink may get into your eyes or on your skin.

❏ Do not shake ink cartridge too vigorously; otherwise ink may leak from the ink cartridge.

❏ Keep ink cartridge and maintenance box out of the reach of children.

❏ Do not let the paper’s edge slide across your skin because the edge of the paper may cut you.

&“Ink Cartridge Handling Precautions” on page 130

&“Maintenance Box Handling Precautions” on page 132

Protecting Your Personal Information

When you give the printer to someone else or dispose of it, erase all the personal information stored in the printer's memory by selecting the menus on the control panel as described below.

❏ Settings > General Settings > System Administration > Restore Default Settings > Clear All Data and Settings

❏ Settings > General Settings > System Administration > HDD Erase Settings > Erase All Memory > High Speed or Overwrite

Data on the HDD can be completely erased by High Speed or Overwrite. The Overwrite function overwrites any invalid data in the memory which can take some time to process.

❏ Settings > General Settings > System Administration > Clear Internal Memory Data > PDL Font, Macro, and Working Area

Disposing of European Printer Models

There is a battery in the printer.

The crossed out wheeled bin label that can be found on your product indicates that this product and incorporated batteries should not be disposed of via the normal household waste stream. To prevent possible harm to the environment or human health please separate this product and its batteries from other waste streams to ensure that it can be recycled in an environmentally sound manner. For more details on available collection facilities please contact your local government office or the retailer where you purchased this product. Use of the chemical symbols Pb, Cd or Hg indicates if these metals are used in the battery.

This information only applies to customers in the European Union, according to Directive 2006/66/EC OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL OF 6 September 2006 on batteries and accumulators and waste batteries and accumulators and repealing Directive 91/157/EEC and legislation transposing and

implementing it into the various national legal systems, and to customers in countries in Europe, Middle East and Africa (EMEA) where they have implemented equivalent regulations.

For other countries, please contact your local government to investigate the possibility of recycling your product.

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Printer Basics

Part Names and Functions

Front/Right side

A Control panel Allows you to make settings and perform operations on the printer.

Also displays the printer’s status.

B ADF cover (F) Open when paper is jammed in the ADF (Automatic Document

Feeder).

C ADF (Automatic Document Feeder) Device that automatically loads documents.

D Face down tray Holds the print outs.

E MP tray Loads the paper. You can load all types of paper (thick paper and

envelopes) that can be used in this printer.

F Cover (J) Open when paper is jammed.

G Cover (E) Open when paper is jammed.

H Paper cassette 1, 2, 3, 4 (C1, C2, C3, C4) Loads the paper.

Printer Basics

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I Front cover (L) Open when paper is jammed or when replacing the maintenance box.

J Ink cartridge cover (A) Open when replacing the ink cartridge.

K External interface USB port Connects memory devices.

Front/Left side

A Scanner glass Place the document face-down on the scanner glass.

B Cleaner This is a service part for cleaning the inside of the printer. (It can also be used as a substitute for a soft cloth when wiping the scanner glass surface.)

C Maintenance box cover (H) Open when replacing the maintenance box. You need to open the front cover (L) first.

D Face up tray Holds the print outs.

E Duplexing unit (D1) Open when paper is jammed.

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Back/Right side

A USB port Connects a USB cable. Make sure that you check the direction on

the label stuck to the printer, and then connect in the right direction.

B LAN port Connects a LAN cable.

C AC inlet Connects the power cord.

D Circuit breaker If a short-circuit occurs within the printer, the power supply circuit shuts off automatically. Do not operate the printer without performing periodic inspections.

Some printers do not have circuit breakers.

Printer Basics

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When Optional Extras are Installed

A Finisher unit Outputs sorted or stapled documents.

B Finisher tray Holds sorted or stapled documents.

C Output tray Not available on this product.

D Finisher bridge unit Connects the main unit and the finisher.

E High capacity tray Loads the paper.

Turning the Power On and Off

Turning the Power On

Press the power button on the control panel to turn on the power. Hold down the button until the LCD screen is displayed. Make sure that the circuit breaker is on before turning on the power.

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The home screen is displayed when startup is complete.

Turning the Power Off

Press the button, then follow the on-screen instructions to turn off the power.

c

^Important:

❏ Do not unplug the power cord directly or turn off the power using the circuit breaker.

❏ When unplugging the power cord, wait until the power light is off and the LCD screen has disappeared.

&“Control Panel Part Names” on page 18

Printer Basics

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Control Panel

Control Panel Part Names

A Power button B Home button

Returns you to the home screen.

C Touch screen

Displays the setting items and messages.

When no operations are performed for a specific length of time, the printer enters sleep mode and the display turns off. Tap anywhere on the touch screen to turn on the display.

D N-Mark

Pass a smart device such as smartphone and tablet that support NFC over this mark to print or scan directly.

E Paper Clip holder F Power light

Turns on or flashes when the printer is on. Turns off when the printer turns off.

G Not available on this product.

H Error light

Turns on or flashes when an error occurs.

I Data light

Flashes when the printer is processing data, and turns on when there are jobs waiting to be processed.

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You can tilt the control panel.

Touch Screen Operations

The touchscreen is compatible with the following operations.

Tap Press or select the items or the icons.

Flick Scroll the screen swiftly.

Slide Hold and move the items around.

Printer Basics

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Home Screen Configuration

A Title

indicates the current screen.

B Displays information on each item. Grayed out items are not available.

Displays the Printer Status.

Indicates the network connection status. Tap to displays the guide screen of the network connection.

Displays the volume setting screen.

Enters the printer into sleep mode.

Displays the help screen contains operating instructions and troubleshooting.

Tap to display the log in screen. Tap the log out icon after using the printer. This icon is displayed when users operations are restricted by the administrator.

C Menu selection screen. Tap to display each menu screen.

You can change the position and order of the menu icon.

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D Displays the status of jobs and printer. The contents of display change depending on the printer’s status.

Job/Status Displays on-going jobs and jobs that are standing by. Tap to display the type of jobs, arrival time, user names, and so on as a list.

Pauses the current job and allows you to interrupt another job. You cannot interrupt from a computer.

Sets the paper size and paper type for the output sources.

An information for the interrupted job, error, and job name

Displays the printer’s status such as the Interrupt status, Error status, and current job.

Stop Pauses or cancels the job being processed.

Clock Displays the current time when there is no specific printer status to display.

Menu Screen Configuration

A Switch the setting screen. The contents of each tab differs depending on each menu.

B Displays the contents of each tab. Tap on each item to change the setting.

C Displays the common operation buttons.

❏ Presets:

Tap to display the preset list. Select a preset or save the current settings as a preset.

❏ Reset:

Tap to cancel changes you have made and return to the original settings.

❏ Preview:

Tap to confirm the scanned image on the screen before copying or scanning.

❏ x

Tap to copy or scan.

Printer Basics

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Access Control and Login

Confirmation method of Access Control

This printer has functions that can be limited users by an administrator. If is displayed on the home screen, Access Control has been applied. It is also displayed if the administrator has locked some functions.

Login method to the printer

Tap to log in to the printer. Select the user name and enter a password. Contact your printer administrator for login information.

Note:

When you have finished using the printer, tap to log out.

&“Menu Options for System Administration in General Settings” on page 43

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Preparing the Printer

Managing Contacts

You can register up to 2000 entries as destinations that can be used to send scanned images by email or to save scanned images to a network folder.

You can also use contacts in the LDAP server. For details on using the contacts in the LDAP server as the destination, see the Administrator's Guide.

Note:

❏ You need to set the email server for registering a email address. Make sure to check the email server in advance.

❏ When a password confirmation screen displays during performance, contact your printer administrator.

Registering Contacts

1. Tap Settings on the home screen.

2. Tap Contacts Manager > Add/Edit/Delete.

3. Tap Add New > Add Contact.

4. Select the type of contact that you want to register.

❏ Email:

Register an email address to send a scanned image.

❏ Network Folder/FTP:

Register a network folder to save a scanned image.

5. Make the necessary settings.

Items that must be entered are displayed as "XXXXX (Required)".

Note:

Selecting the Browse icon searches a folder on computers connected to the network. You can use the icon only when Communication Mode is set to SMB.

Preparing the Printer

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6. Tap OK.

&“Menu Options for Contacts Manager” on page 45

Registering Grouped Contacts

Adding contacts to a group allows you to send a scanned image by an email to multiple destinations at the same time. Up to 200 destinations can be registered to a group.

2. Tap Contacts Manager > Add/Edit/Delete.

3. Tap Add New > Add Group.

4. Select Email to register an email address to send a scanned image.

5. Enter group name and make the other necessary settings.

Items that must be entered are displayed as "XXXXX (Required)".

6. Tap Contact(s) Added to the Group (Required).

7. Select the contacts that you want to register in the group, and then tap Close. To cancel the selection, tap it again.

8. Tap OK.

Registering Frequently Used Contacts

2. Tap Contacts Manager > Frequent.

3. Select the type of contact that you want to register.

4. Tap Edit.

5. Select frequently used contacts that you want to register, and then tap OK. To cancel the selection, tap it again.

6. Tap Close.

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Register Contacts on a Computer

Using Epson Net Config or Web Config, you can create a contact list on your computer and import it to the printer.

See the Administrator's Guide for details.

Backing up Contacts using a Computer

Using Epson Net Config or Web Config, you can back up the contact data stored in the printer to the computer. See the Administrator's Guide for details.

Contacts data may be lost due to a printer malfunction. We recommend that you make a backup of the data whenever you update the data. Epson shall not be responsible for the loss of any data, for backing up recovering data and/or settings even during a warranty period.

Registering a Favorite Setting

You can register frequently used copy and scan settings as presets for up to 50 contacts. You can easily select them from the preset list.

How to Register

You can register presets from each menu screen such as Copy or the home screen.

Note:

If you cannot edit the presets, they may have been locked by the administrator. Contact your printer administrator for assistance.

Registering from Each Menu

1. Make settings on the screen of the menu that you want to register a preset.

2. Tap and then tap Save as Preset.

3. Do one of the following.

❏ To register a new preset, tap Add New.

❏ To edit a preset, select the target that you want to overwrite.

4. Tap the Name box and enter the name.

5. Tap OK.

Registering from Home Screen

1. Tap Presets from the home screen.

2. Tap Add New and then select the feature for which you want to register a preset.

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3. Make settings and then tap Save.

4. Tap the Name box and enter the name.

5. Tap OK.

How to Use

Displays the registered preset list by tapping on the screen of each menu or Presets from the home screen.

Select the preset that you want to load and then tap . Note:

Only the list registered on that function is displayed from the screen of each menu.

Adding a Shortcut to the Home Screen

You can add a registered preset to the home screen as shortcuts. This allows you to easily start copying or scanning using the preset settings.

1. Tap Presets on the home screen.

The Presets list is displayed.

2. Tap next to the preset that you want to add as a shortcut, and then tap Add Shortcut on Home Screen.

When you add Quick Copy as the shortcut for copying, you can make a copy by simply tapping the preset on the home screen.

Loading Papers

Available Paper Types and Capacities

Followings are the available papers for this printer. Using other papers causes paper jams and damage to the printer.

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The paper quality may change depending on the environment. We recommend purchasing paper after checking your environment beforehand. Make sure that you perform a test print before using paper such as recycled paper and envelopes with large variations in quality.

Paper Type/Paper Name Paper Size Loading Capacity (Sheets or Envelopes) Automatic 2-Sided Printing MP tray Paper Cassette 1 to 4

Plain paper Copy paper Letterhead Recycled paper Color paper Preprinted paper Thick paper High Quality Paper

60 to 160 g/m²

A3+, SRA3, 12 x 18 in

Up to the line indicated by the triangle symbol on the edge guide.

(80 g/m²: 150) However, only one sheet for user defined paper sizes with a length of over 431.8 mm.^*4

– –

A3, Tabloid, B4, Legal, Indian-Legal, 8.5 x 13 in, Letter, A4, B5, Executive, A5, Half letter, 16K (195×270 mm), 8K (270×390 mm)

(80 g/m²: 550)

✓

B6, A6 – –

User Defined (mm) (Width: 55 to 330.2, Length:

127 to 1200)

– ✓^*1

User Defined (mm) (Width: 139.7 to 297, Length: 182 to 431.8)

(80 g/m²: 550)

✓^*1

Thick paper Extra thick paper

161 to 350 g/m²

A3+, SRA3, 12 x 18 in, A3, Tabloid, B4, Legal, Indian- Legal, 8.5 x 13 in, Letter, A4, B5, Executive, A5, Half letter, 16K (195×270 mm), 8K (270×390 mm), B6, A6, User Defined (mm) (Width: 55 to 330.2, Length:

127 to 1200)

( or 30 sheets) However, only one sheet for user defined paper sizes with a length of over 431.8 mm.^*4

– –

Epson Bright White Ink Jet Paper^*2

A4 80 450 ✓

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Paper Type/Paper Name Paper Size Loading Capacity (Sheets or Envelopes) Automatic 2-Sided Printing MP tray Paper Cassette 1 to 4

Epson Matte Paper- Heavyweight^*2

A3+, A3, A4 20 – –

Epson Archival Matte Paper^*2 A3+, A3, A4 20 – –

Epson Double-Sided Matte Paper^*2

A3+, A3, A4 20 – –

Epson Photo Quality Ink Jet Paper^*2

A3+, A3 50 – –

A4 100 – –

Envelope^*3 Envelope #10,

Envelope DL, Envelope C4, Envelope C5, Envelope C6

10 – –

*1 Automatic 2-sided range (mm) Width: 139.7 to 297, Length: 182 to 431.8

*2 Genuine Epson paper

*3 If the flap is on the short edge, make sure you include the flap when setting the user-defined size.

*4 When loading long paper, be careful not to cut your hands on the edges of the paper when holding the paper.

Note:

❏ The availability of paper varies by location. For the latest information on paper available in your area, contact Epson support.

❏ When printing on paper longer than 483 mm as the user defined size, it is printed using the standard print quality regardless of the settings in the paper type and paper name. Also, the printer slows down the print speed for some types of paper such as plain paper.

❏ Genuine Epson paper is not available when printing with the Epson universal printer driver.

&“Part Names and Functions” on page 13

&“Technical Support Web Site” on page 195

Available Paper Thickness

Followings are the available paper thickness (paper weight g/m² : per 1 m ² expressed in grams). Although it meets the thickness of the paper, deteriorations of printing quality or paper jams may occur depending on the paper quality (such as paper grain direction, hardness, etc.).

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Paper Type Paper Thickness (Paper weight) Plain paper

Copy paper Letterhead Recycled paper Color paper Preprinted paper Thick paper Extra thick High Quality Paper

60 to 350 g/m²

Envelope #10

DL C6 C5

75 to 90 g/m² (20 to 24 lb)

C4 80 to 100 g/m² (21 to 26 lb)

Unavailable Paper Types

Do not use the following papers. Using these papers may cause paper jams, smears on the printout, or damage to the printer.

❏ Papers that are wavy and damp

❏ Papers that have not dried after printing on one side.

❏ Papers that are wadded and curled

❏ Papers that are torn, cut, folded

❏ Papers that are too thick, too thin

❏ Preprinted papers that used other inkjet printers, thermal transfer printers, page printers or copiers

❏ Papers that are perforated

❏ Papers that have stickers

❏ Papers held together with tape, staples, paper clips, perforated and so on.

❏ Do not use envelopes with adhesive surfaces on the flaps or window envelopes.

❏ Pre-punched paper

&“Available Paper Thickness” on page 28

Paper Handling

❏ Read the instruction sheets supplied with the paper.

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❏ Fan and align the edges of the paper before loading.

Paper Storage

Notice the following when storing papers.

❏ Seal the rest of papers in a plastic bag to avoid absorbing moisture.

❏ Keep in a place with less humidity. Also, do not wet the paper.

❏ Keep away from direct sunlight.

❏ Do not stand papers, place it on a flat.

Note:

Although you store papers as mentioned above, the deterioration of print quality or paper jams may occur depending on the environment. Before using stored paper, try printing a small amount of paper and check for paper jams or smears on the printout.

How to Load Papers

See the printer’s help for operating instructions. Tap on the control panel, then tap How To > Load paper.

After loading paper in the MP tray, set the paper size and type on the settings screen displayed on the control panel.

c

^Important:

Insert and remove the paper cassette slowly. Insert the high capacity tray slowly because the tray is heavy due to the large amount of paper loaded in the tray.

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Note:

When you change the position of the edge guides in the paper cassette, release the lock on the cassette and then move the edge guides. After changing the position, lock the cassette again.

Load envelopes in the same orientation as shown in the following illustration.

❏ Envelopes

If the flap is on the short edge, make sure you include the flap when setting the user-defined size.

&“Descriptions on the Screen” on page 152

&“Available Paper Types and Capacities” on page 26

&“Unavailable Paper Types” on page 29

&“Paper Handling” on page 29

&“Paper Storage” on page 30

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Setting the Paper Type

To obtain optimum printing results, select the paper type that suits the paper.

Paper Name Paper Type

Control Panel Printer Driver PostScript Printer Driver

Epson Universal Printer Driver

Epson Bright White Ink Jet Paper^*

plain papers1 plain papers1 Plain1 plain papers1

Epson Matte Paper- Heavyweight^*

Matte Epson Matte Epson Matte -

Epson Archival Matte Paper^*

Epson Double-Sided Matte Paper^*

Epson Photo Quality Ink Jet Paper^*

Matte Epson Matte Photo Quality Ink

Jet Paper

-

Plain paper (60 to 75 g/m²)

Plain paper (76 to 90 g/m²)

Thick paper (91 to 105 g/m²)

Thick-Paper1 Thick-Paper1 Thick-Paper1 Thick-Paper1

Extra thick paper (251 to 350 g/m²)

Extra Thick-Paper Extra Thick-Paper Extra Thick-Paper Extra Thick-Paper

* : Genuine Epson paper

Placing Originals

Place originals on the scanner glass or the ADF (Automatic Document Feeder).

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Placing Originals on the ADF

You can copy and scan multiple originals at once.

Available Originals for the ADF

Available Paper Sizes^*

A6 to A3/Ledger (Maximum 297×431.8 mm (11.7x17 in.) ) Paper Type High-quality paper, Plain paper, Recycled paper

Paper Thickness (Weight of Paper) 52 to 128 g/m2

Loading Capacity 150 sheets or 16.5 mm (0.65 in.)

*If the width of the original is the same, you can also scan documents with mixed sizes.

❏ A3/A4

❏ B4/B5

❏ Letter/Legal

Even when the original meets the specifications for media that can be placed in the ADF, it may not feed from the ADF or the scan quality may decline depending on the paper properties or quality.

c

^Important:

To prevent paper jams, avoid placing the following originals in the ADF. For these types, use the scanner glass.

❏ Originals that are torn, folded, wrinkled, deteriorated, or curled

❏ Originals with binder holes

❏ Originals held together with tape, staples, paper clips etc.

❏ Originals that have stickers or labels stuck to them

❏ Originals that are cut irregularly or not right angled

❏ Originals that are bound

❏ OHPs, thermal transfer paper, or carbon backs

❏ Originals that are just printed out (not dried, not cooled, and so on)

Placing Originals

Tap on the control panel, and then tap How To > Place Originals.

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Placing Originals on the ADF for 2-up Copying

Place the originals in the direction shown in the illustration, and then select the orientation setting.

❏ Placing the originals in the up direction: Select Up Direction on the control panel as described below.

Copy > Advanced > Orientation (Original) > Up Direction Place the originals on the ADF in the direction of the arrow.

❏ Placing the originals in the left direction: Select Left Direction on the control panel as described below.

Copy > Advanced > Orientation (Original) > Left Direction Place the originals on the ADF in the direction of the arrow.

Placing Originals on the Scanner Glass

You can copy and scan irregular originals, thick originals, cardboard boxes, and so on.

Available Originals for the Scanner Glass

Available Paper Sizes Maximum 297x431.8 mm (11.7x17 in.) Available Paper Weight Maximum 2 kg (4 lb)

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c

^Important:

❏ Do not apply too much force to the scanner glass. Otherwise, it may be damaged.

❏ Do not press with too much force on the original. If you press with too much force, blurring, smudges, and spots may occur.

❏ When placing bulky originals such as books, prevent exterior light from shining directly onto the scanner glass.

The size of your original may not be automatically detected.

❏ If the original has marks from folding or wrinkles, smooth them out, and then place them on the scanner glass.

Images may be blurred at the parts where the original is not in close contact with the scanner glass.

❏ Remove the originals after scanning. If you leave the originals on the scanner glass for a long time, they may stick to the surface of the glass.

Placing Originals

Tap on the control panel, then select How To > Place Originals.

Note:

❏ A range of 1.5 mm from the edges of the scanner glass is not scanned.

❏ When originals are placed in the ADF and on the scanner glass, priority is given to the originals in the ADF.

Detecting the Original Size Automatically

When you select Auto Detect as the Paper Setting, the following types of paper size are identified automatically.

❏ ADF:

A3^*1, B4^*1, A4, B5, A5^*2

*1 Only when placing the short edge of the original toward the paper feed entrance of the ADF.

*2 Only when placing the long edge of the original toward the paper feed entrance of the ADF.

❏ Scanner glass:

A3^*1, B4^*1, A4, B5, A5

*1 Only when placing the short edge of the original toward the left side of the scanner glass.

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Inserting an External USB Device

Inserting and Removing an External USB Device

1. Insert an external USB device into the printer.

2. When you have finished using the external USB device, remove the device.

&“External USB Device Specifications” on page 183

Menu Options for Settings

Tap Settings on the home screen of the printer to make various settings.

Menu Options for Basic Settings in General Settings

LCD Brightness:

Adjust the brightness of the LCD screen.

Sound:

Adjust the volume and select the type of the sound.

Detect Double Feed:

Select On to detect a double-feed paper error when scanning with the ADF.

Sleep Timer:

Adjust the time period to enter a sleep mode (energy saving mode) when the printer has not performed any operations. The LCD screen turns black when the setting time passes.

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Power Off Timer:

Select to turn the printer off if it is not used for a specified period of time. You can adjust the time before power management is applied. Any increase will affect the product’s energy efficiency. Please consider the environment before making any change.

Date/Time Settings:

❏ Date/Time

Enter the current date and time.

❏ Daylight Saving Time

Select the summer time setting that applies to your area.

❏ Time Difference

Enter the time difference between your local time and UTC (Coordinated Universal Time).

Country/Region:

Select the country or region in which you are using your printer.

Language:

Select the language used on the LCD screen.

Start-up Screen:

Specify the initial menu displayed on the LCD screen when the printer turns on and Operation Time Out is enable.

Edit Home:

Change the layout of the icons on the LCD screen. You can also add, remove, and move icons.

Wall Paper:

Change the background color of the LCD screen.

You can also select a background image from a memory device. Only JPEG format is supported.

Operation Time Out:

Select On to return to the initial screen when no operations have been performed for the specified time. When user restrictions have been applied and no operations are performed for the specified time, you are logged out and returned to the initial screen. When printing is paused from the status monitor or cancel button, and no operations have been performed for the specified time, printing resumes automatically. If you select Off for this feature, it does not automatically resume after printing has been paused.

Keyboard:

Change the layout of the keyboard on the LCD screen.

Default Screen(Job/Status)

Select the default information you want to display when you tap Default Screen(Job/Status).

Screen Effect:

Select On to enable animation effects when switching screens. If you select Off, screen switching is faster.

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&“Saving Power” on page 46

Menu Options for Printer Settings in General Settings

Paper Source Settings:

Paper Setting:

Select the paper source to specify the paper size and paper type you loaded. When Paper Size Auto Detect is enabled, the printer detects the paper size you loaded.

MP Tray Priority:

Select On to give printing priority to paper loaded in the MP Tray.

A4/Letter Auto Switching:

Select On to feed paper from the paper source set as A4 size when there is no paper source set as Letter, or feed from the paper source set as Letter size when there is no paper source set as A4.

Auto Select Settings:

Select On for settings to automatically print on paper from any source containing paper that matches your paper settings.

Error Notice:

Select On to display an error message when the selected paper size or type does not match the loaded paper.

Paper Setup Auto Display:

Select On to display the Paper Setting screen when loading paper in the paper source.

User-Defined Paper Size List:

You can change the user defined size setting. This is useful when you print frequently on irregularly sized paper.

Output: Copy:

Select where to output when copying.

Output: Other:

Select where to output when printing anything except for copies.

Printing Language:

Select the printing language for the USB interface or the network interface.

Universal Print Settings:

These print settings are applied when you print by an external device without using the printer driver.

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Top Offset:

Adjust the top margin of the paper.

Left Offset:

Adjust the left margin of the paper.

Top Offset in Back:

Adjust the top margin for the back of the page when performing 2-sided printing.

Left Offset in Back:

Adjust the left margin for the back margin of the page when performing 2-sided printing.

Skip Blank Page:

Skips blank pages in the print data automatically.

Job Separation

Select On to output copies separated by jobs.

Rotate Sort

Select On to rotate each copy by 90 degrees when printing multiple copies.

Insert Sheets per User

Select On to insert a slip sheet between jobs per sender when printing from a computer. Slip sheets are inserted from the specified paper source.

PDL Print Configuration:

Select the PDL Print Configuration options you want to use for PCL or PostScript printing.

Common Settings:

❏ Paper Size

Select the default paper size for PCL or PostScript printing.

❏ Paper Type

Select the default paper type for PCL or PostScript printing.

❏ Orientation

Select the default orientation for PCL or PostScript printing.

❏ Quality

Select the print quality for PCL or PostScript printing.

❏ Ink Save Mode

Select On to save ink by reducing the print density.

❏ Print Order Last Page on Top:

Starts printing from the first page of a file.

First Page on Top:

Starts printing from the last page of a file.

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❏ Number of Copies

Set the number of copies to print.

❏ Binding Margin

Select the binding position.

❏ Auto Paper Ejection

Select On to eject paper automatically when printing is stopped during a print job.

❏ 2-Sided Printing

Select On to perform 2-sided printing.

PCL Menu:

❏ Font Source Resident

Select to use a font preinstalled on the printer.

Download

Select to use a font you have downloaded.

❏ Font Number

Select the default font number for the default font source. The available number varies depending on the settings you made.

❏ Pitch

Set the default font pitch if the font is scalable and of fixed-pitch. You can select from 0.44 to 99.99 cpi (characters per inch), in 0.01 increments.

This item may not appear depending on the font source or font number settings.

❏ Height

Set the default font height if the font is scalable and proportional. You can select from 4.00 to 999.75 points, in 0.25 increments.

This item may not appear depending on the font source or font number settings.

❏ Symbol Set

Select the default symbol set. If the font that you selected in the font source and the font number setting is not available in the new symbol set setting, the font source and the font number settings are automatically replaced with the default value, IBM-US.

❏ Form

Set the number of lines for the selected paper size and orientation. This also causes a line spacing (VMI) change, and the new VMI value is stored in the printer. This means that later changes in the page size or orientation settings cause changes in the Form value based on the stored VMI.

❏ CR Function

Select the line feed command when printing with a driver from a specific operating system.

❏ LF Function

Select the line feed command when printing with a driver from a specific operating system.

❏ Paper Source Assign

Set the assignment for the paper source select command. When 4 is selected, the commands are set as compatible with the HP LaserJet 4. When 4K is selected, the commands are set as compatible with the HP LaserJet 4000, 5000, and 8000. When 5S is selected, the commands are set as compatible with the HP LaserJet 5S.

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PS3 Menu:

❏ Error Sheet

Select On to print a sheet showing the status when an error occurs during PostScript or PDF printing.

❏ Binary

Select On when printing data that contains binary images. The application may send the binary data even if the printer driver setting is set to ASCII, but you can print the data when this feature is enabled.

❏ PDF Page Size

Select the paper size when printing a PDF file. If Auto is selected, the paper size is determined based on the size of the first page.

Auto Error Solver:

Select an action to perform when a 2-sided printing error or a memory full error occurs.

❏ On

Displays a warning and prints in single-sided mode when a 2-sided printing error occurs, or prints only what the printer could process when a memory full error occurs.

❏ Off

Displays an error message and cancels printing.

Memory Device:

Select Enable to allow the printer to access an inserted memory device. If Disable is selected, you cannot save data to the memory device with the printer. This prevents confidential documents from being removed illegally.

Thick Paper:

Select On to prevent ink from smearing on your printouts, however, this may lower the print speed. If you cannot prevent ink from smearing using this feature, try reducing the print density and copy density.

Quiet Mode:

Select On to reduce noise during printing, however, this may lower the print speed. Depending on the paper type and print quality settings you selected, there may be no difference in the printer's noise level.

Optimize Finishing:

Select On to reduce paper misalignment and improve the printer's ability to staple and stack paper.

Using this feature decreases print speed.

Print Speed Priority

Select Off to allow the printer to match the printing speed to the paper type and print data conditions. This allows you to prevent print quality from declining and paper jams.

PC Connection via USB:

Select Enable to allow a computer to access the printer when connected by USB. When Disable is selected, printing and scanning that is not sent over a network connection is restricted.