Digital services for university – digital archiving, digitization, e-publishing, e-textbooks

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Digital services for university –

digital archiving, digitization,

e-publishing, e-textbooks

University of Tartu Library Anneli Sepp,

Head of Information Systems May 2014

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Digital archive DSpace

store current and past research papers

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Digital archive

 In 2004, the UT Library was the first in Estonia to start current electronic

archiving of doctoral theses.

 The development of a complete collection of

e-dissertations is guaranteed by a change in the university regulation concerning the defence of doctoral dissertations,

obligating people to cooperate with the digital archive.

 Digitisation of older doctoral theses,

defended throughout the university’s 382- year history was also started in 2004.

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Digital archive

We implemented free software DSpace and started to digitised research of the most famous scientists at the University of

Tartu.

We created our doctoral theses

collection, where the oldest works date

from establishment of the University of

Tartu.

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Hall of Fame

 Friedrich Struve (Astronomy)

 Moritz Hermann von Jacobi (Physics)

 Karl Ernst von Baer (Embryology)

Wilhelm Ostwald (Chemistry, Nobel Prize 1909)

Jury Lotman (Semiotics)

Paul Ariste (Finno-Ugristics)

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Historia de Livonia …. (Dorpat : Typ. acad., 1639)

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Today

 It is required by the

university that all bachelor’s and master’s theses should be electronically archived.

 All these materials have been integrated into the DART-Europe E-theses Portal.

 According to the

Webometric analysis, the UT Digital Archive on DSpace has placed 103 among the institutional repositories in the world.

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Digital collection contains

UT theses and research works:

 2299 doctoral theses defended at the University of Tartu during the recent decade;

 1635 theses and studies written from the 17th century up to 1918;

 4783 already digitally born or digitised bachelor’s and master’s theses from the second half of the 19th century up to the present day.

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Digitalization of books and periodicals

The largest collections in digital archive are old books and periodicals:

 696 e-learning objects

 5319 old books

 1296 periodicals

 155 old maps

 5262 manuscrips

 7672 photo collections

 4100 art

 250 conference, seminar theses

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Request a digital copy

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New project calling

alumni of the university to write their name

into the history of science

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Write Your Name into the History of Science

In 2013, the University of Tartu Library launched a new project,

inviting all alumni of the university

to grant the library a permission to

add their graduation theses to the

university’s digital archive Dspace.

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Theses before “digital age”

For the new project we expect the alumni to archive their studies completed before the onset of the “digital age”:

 bachelor’s

 master’s

 doctoral theses

 prize-winning essays etc.

We believe it is important that the

international scientific community should

have electronic access to works that have so far been available only in printed format.

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Digital agreement

The alumni can submit their work for archiving by

digitally signing an

electronic agreement. (as it is customary in Estonia).

The authors permit their works to be digitised at the library and uploaded to the UT digital archive.

Permission can also be

obtained from the inheritors of the deceased alumni.

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E-publishing

Open Journal Systems

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E-publishing

 Since 2011 UT Library offers for both the

university members and the members of other research institutions the Open Journal

Systems platform for publishing.

 OJS is an open source solution for managing and publishing scholarly journals online. OJS is a highly flexible editor-operated journal

management and publishing system that can be downloaded for free and installed on a local Web server.

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11 open access journals

 Interlitteraria

 Discussions on Estonian economic policy:

Theory and practice of economic policy

 Methis. Studia humaniora Estonica

 Folia Cryptogamica Estonica

 Eesti Haridusteaduste Ajakiri. Estonian Journal of Education

 Tartu Ülikooli ajaloo küsimusi

 Papers on Anthropology

 Acta Kinesiologiae Universitatis Tartuensis

 Ajalooline Ajakiri. The Estonian Historical Journal

 Baltic Journal of Art History

 Tartu Ülikooli Raamatukogu aastaraamat

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Open access monograps

12 books published by

University of Tartu Press

are available in

OAPEN Library

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E-textbooks

Estonian textbooks in digital form

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E-textbooks

UT has published Estonian e-textbooks since 2008.

The main purpose of the collection is to provide university students and professors with an

alternative method to access necessary study materials in Estonian through the Internet.

At the moment there are:

 123 open access e-books and

 106 e-books open only for UT students.

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Book Covers with QR codes

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Two choices

Open Access e-textbooks are available in UT digital archive in DSpace and students in all univesities can find the link to fulltext in

OPAC ESTER.

Ebrary platform is used if the e-book is

available only in Tartu University network, only for our students.

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The process

 Agreement with the author and publishers of popular and/or out of print textbooks

 Contract with the author, we are not

paying for the publishers, we are paying authors for their book license up to three paper books’ prices

 Digitalisation of the book and OCR or file from publishing house

 Archiving the file in DSpace or Ebrary

 Making statistics surveys if needed

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Link to fulltext

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THANK YOU!

anneli.sepp@ut.ee skype: annelisepp